Athletics Operations & Business Management Assistant

FLSA Status: Exempt

Grade: 7

Position Summary

The Athletics Operations & Business Management Assistant supports the day-to-day business, administrative, and 
strategic functions of the ECU Athletics Department. This position provides hands-on experience in applying management principles to enhance organizational performance, streamline processes, and ensure compliance with university and NCAA policies.

Essential Job Duties

• Assist with departmental budgeting, purchasing, and expense tracking; prepare financial reports and reconcile 
accounts for athletic programs.

• Coordinate logistics for athletic events, team travel, facility scheduling, and inventory management.

• Support short-term and long-term projects related to facilities, marketing initiatives, and fan engagement strategies.

FLSA Status: Exempt

Grade: 7

Position Summary

The Athletics Operations & Business Management Assistant supports the day-to-day business, administrative, and 
strategic functions of the ECU Athletics Department. This position provides hands-on experience in applying management principles to enhance organizational performance, streamline processes, and ensure compliance with university and NCAA policies.

Essential Job Duties

• Assist with departmental budgeting, purchasing, and expense tracking; prepare financial reports and reconcile 
accounts for athletic programs.

• Coordinate logistics for athletic events, team travel, facility scheduling, and inventory management.

• Support short-term and long-term projects related to facilities, marketing initiatives, and fan engagement strategies.

• Gather and analyze data related to athletic performance, attendance, and operations to support decision-making.

• Assist with content creation, social media scheduling, and marketing campaigns to increase visibility of ECU Athletics.

• Help organize staff training sessions, student worker scheduling, and onboarding materials for new personnel.

• Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Qualifications

 
• Master’s degree in Management or a related field.
• Strong organizational, communication, and analytical skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and willingness to learn new software systems.
• Demonstrated ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Interest in intercollegiate athletics and higher education administration.

Licenses/Certifications

None

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills for effective interaction with students, staff, and stakeholders
• Demonstrated ability to maintain confidential and sensitive information
• Ability to work effectively in a fast-paced environment with multiple priorities
• Strong organizational and record-keeping abilities
• Ability to exercise sound judgment in decision-making processes
• Ability to work effectively in both independent and collaborative settings
• Must have a strong work ethic and lead by example 
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands

 
The physical demands described here are representative of those that must be met by an employee to successfully 
perform the essential functions of the job.

 
Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively with diverse populations
Frequently required to stand and walk
Frequently required to perform repetitive wrist and finger movements
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work environment characteristics described here are representative of those an employee encounters while 
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions.

The position operates in an indoor environment. Work environment includes exposure to loud noise such as crowd noise and music during sporting events. The role may involve interactions with irate individuals at sporting events or upset student athletes.

Supervisory Responsibility 

Provides guidance and training to others; gives input regarding employees' performance.

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application.

Equal Opportunity Data Form.pdf

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