Business Director for Athletics

EXPIRED

Position Details

Position Information

Posting Number

S205P

Position Details

Position Information

Posting Number

S205P

Posting Text

Job Title

Business Director for Athletics

Type of Employment

Full Time

Bargaining Unit

SCUPA

Full-Time/Part-Time

FLSA

Salary Range

$51,306

Department

Edinboro Athletics

Posting Text

| Job Summary / Basic Function |
The Business Director for Athletics reports directly to the Director of Athletics at Edinboro. This is a professional level administrative director position for the financial operations and outside income earned by the Edinboro Athletic Department.

Job Duties Include:

1. The Business Director for Athletics reports directly to the Director of Athletics. This is a professional level administrative director position for the financial operations and outside income earned by the Athletic Department. Assists the Director of Athletics in the implementation and monitoring of fiscal policies and procedures of E&G, Student Fee, scholarship, and those relating to the outside income earned by the Athletic Department and its staff, and athletic-related fundraising boards including the creation and maintenance of Marketplace or other fundraising software for events.
2. Responsible for monitoring the fiscal aspects of all athletic fundraising endeavors, including proper handling of money, compliance with NCAA and University fundraising policies and overseeing the proper record keeping for fiscal accountability; including invoices and credit card processing. Assists with planning and coordination of athletic department fundraising events such as Hall of Fame, Friends and Family, Sports memorabilia auction, etc.
3. Processes and reviews all expenditure requests, fees for officials/referees for all Edinboro athletic competitions, invoices, and direct pay forms to ensure there is sufficient budget in each account before submitting to the Athletic Director for approval. After approved, enters the required information in SAP for expenditure requests and processes budgets and paperwork.
4. Monitors financial transactions related to athletic budgets for all athletic accounts and notifies the Accounting Department monthly of any discrepancies. This includes ensuring that all payments have been made to venders, no errors have been made in the accounting process and provides head coaches, sports medicine and sports information offices with an accurate end of month balance in each area of the accounts (postage, travel, recruiting, team travel, equipment, officials, etc.)
5. Reconciles all purchasing credit card statements and receipts for all sports and administration accounts on a monthly basis. Report any errors to the Accounting Department.
6. Provides head coaches with monthly fundraising reports to include donor, amount donated, and area donation was made.
7. Assists the Controller’s office in compiling data and supplying information to outside auditors as well as President’s auditor upon request. Implements fiscal policies and mandates as directed by both internal and external auditors as well as by the Vice President for Finance and Administration.
8. Assists the Fiscal Assistant, as needed, in the handling of ticket sales, comp passes, ticket inventories, pool and dome memberships, training and supervising of student workers for home athletic events as well as special athletic events such as Hall of Fame, fundraisers, PSAC and NCAA Championship Events, etc.
9. Develops, updates, and oversees policies and procedures for fundraising to ensure compliance with NCAA and University policies.
10. Provides Annual Athletic Business Office Financial Reports to the Athletic Director. Submits financial documentation for the Annual EADA and NCAA Reports, PSAC and NCAA Championship Reports, Athletic Business Office Annual Budget, and Coaches Annual Fundraising.
11. Provides Camps and Conferences financial reports for internal camps. Acquires camp financial reports from Camps and Conferences for internal and athletic related external camps and prepares a summary report for the Athletic Director as needed.
12. Serves on outside athletic-related boards, such as Kim Clark Scholarship and Curly Halmi Scholarship Boards. Serves as the fundraising coordinator for all events initiated by these boards and maintains NCAA compliance with these groups.
13. Monitors the Athletic Business Office spending by coaches to ensure compliance with NCAA and University policies. Includes the monitoring of their fundraising efforts as well as spending of athletic scholarship funds. Provides department and coaches student reports, scholarship/endowment spending, and advises coaches on their athletic scholarship budgets.
14. Prepares financial reports and supplies financial information to Athletic Administration and coaching staff as needed or requested. Includes analyzing current income sources and spending patterns to predict the future Athletic Business Office’s financial capabilities. Prepares financial reports and data for the Athletic Director and/or as requested by Campus Administrator and/or VP over PennWest Athletics.
15. Serves on the Selection Committee for the Annual Athletic Endowed Scholarships and serves on Selection Committees for Athletic Department Coaches and Staff.
16. Administer all renewal athletic scholarship contracts and athletic financial aid tracking, including maintaining budgets, records and coordination with Financial Aid in compliance with University and NCAA rules.
17. Assists Sports Information with the updating and maintenance of the Website.
18. Attends all weekly administrative meetings and all athletic department meetings.
19. Oversees and assists the Fiscal Assistant for submitting deposits and deposit reports from income generated to the Student Accounts office and the University Advancement Office. Also submits deposits to SGA Office for SAAC community service fundraising.
20. Responsible for monitoring, recording and reporting the Athletic Department community service efforts.
21. Responsible for updating, data entry and reporting from Raiser’s Edge fundraising software and coordinating periodic data syncing with ARMS software. This includes online registrations and credit card use for events.
22. Must abide by and enforce all NCAA, PSAC and University rules and policies. Serves as a member of the Edinboro University Athletic Compliance committee assisting the university in NCAA and PSAC rules compliance.
23. May serve as a sport administrator for an assigned sport per season including monthly meetings with team coaches, bringing concerns and requests to leadership, being the first point of contact for coach and student issues, monitoring grades and scheduling, and may include attendance at home and away events as needed.
24. Other duties as assigned by the Athletic Director. | | Required Skills, Knowledge & Abilities | | | Minimum of Education / TrainingRequired Education Summary |
    
25. Bachelor’s degree
26. 2 years administrative experience in fundraising, public and/or community relations, and/or compliance and fiscal accountability | | Preferred Qualifications |
    
27. Experience in high school, collegiate, or private athletic organizations | | Physical Demands | | | Work Location | Edinboro Campus | | Work Hours | | | Posting Date | 02/08/2024 | | Closing Date | 02/23/2024 | | Open Until Filled | No | | Diversity Statement |
    The Office of Diversity, Equity, and Inclusion is committed to and accountable for cultivating an environment that advances diversity, equity, and inclusion (DEI). We strive to create a community that affirms the identities of every individual and affords them dignity and respect, regardless of difference. | | EEO Statement |
    Pennsylvania Western University of Pennsylvania is committed to equal employment and equal educational opportunities for all individuals regardless of gender, gender identity, race or color, ethnicity, national origin or ancestry, age, mental or physical disability, religion or creed, genetic information, affectional or sexual orientation, veteran status, or other classifications that are protected under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator/Director of Equity and Title IX, 423 Becht Hall 16214-1232; Email asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor's degree?
   • Yes
   • No

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter Optional Documents