Business & Finance Coordinator

Position Summary

The University of California, Los Angeles (UCLA) is accepting applications for the position of Business & Finance Coordinator. This is a career, full‐time position with full health benefits and membership in the UC Retirement Plan. UCLA is proud of its comprehensive athletic program and heritage of developing champions. The collective accomplishments of Bruin teams and athletes are testimony to the efforts of many dedicated and talented individuals: the student‐athletes themselves, as well as coaches, administrators, and support staff. The Business Office plays a significant role in the continuation of these collective accomplishments and seeks individuals interested in careers in college athletics. The Business & Finance Coordinator will assist in the management of the daily operations of the Department of Intercollegiate Athletics (DIA) Business & Finance Office. Major responsibilities include all procurement activities: high volume of BruinBuy data entry of orders, reimbursements, invoices, check requests, vendor verification, and the entry and approval of Concur travel and entertainment expense reports. This position will be exposed to all aspects of the business operations of an NCAA Power 5 institution and interact directly with DIA staff and coaches, along with University offices such as Accounts Payable and Travel Accounting to ensure that all department and University policies and procedures are met efficiently and effectively. This position will also interact with vendors in response to queries regarding status of invoices/payments. Business & Finance Coordinator will utilize the Document Management System for accounting, assist in fiscal year-end closing, auditing, reporting, and other necessary department financial operations and projects as needed. Other duties as assigned by and in conjunction with the Director, Business & Finance, Assistant Athletic Director, Business & Finance, and Exec. Sr. Associate Athletic Director/CFO.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• Experience in operating a PC, with working knowledge of MS Office Suite. (Required)
  • Experience working in an Intercollegiate Athletic Department Business Office. (Preferred)
  • One year of work experience in accounting. (Preferred)
  • Experience as preparer using on-line purchasing and travel reimbursement (Bruin Buy and Concur) systems. (Preferred)
  • Prior hiring, training and supervisory experience. (Preferred)
  • Experience in using on-line Document Management system (i.e. Sharepoint). (Preferred)

Position Summary

The University of California, Los Angeles (UCLA) is accepting applications for the position of Business & Finance Coordinator. This is a career, full‐time position with full health benefits and membership in the UC Retirement Plan. UCLA is proud of its comprehensive athletic program and heritage of developing champions. The collective accomplishments of Bruin teams and athletes are testimony to the efforts of many dedicated and talented individuals: the student‐athletes themselves, as well as coaches, administrators, and support staff. The Business Office plays a significant role in the continuation of these collective accomplishments and seeks individuals interested in careers in college athletics. The Business & Finance Coordinator will assist in the management of the daily operations of the Department of Intercollegiate Athletics (DIA) Business & Finance Office. Major responsibilities include all procurement activities: high volume of BruinBuy data entry of orders, reimbursements, invoices, check requests, vendor verification, and the entry and approval of Concur travel and entertainment expense reports. This position will be exposed to all aspects of the business operations of an NCAA Power 5 institution and interact directly with DIA staff and coaches, along with University offices such as Accounts Payable and Travel Accounting to ensure that all department and University policies and procedures are met efficiently and effectively. This position will also interact with vendors in response to queries regarding status of invoices/payments. Business & Finance Coordinator will utilize the Document Management System for accounting, assist in fiscal year-end closing, auditing, reporting, and other necessary department financial operations and projects as needed. Other duties as assigned by and in conjunction with the Director, Business & Finance, Assistant Athletic Director, Business & Finance, and Exec. Sr. Associate Athletic Director/CFO.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
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Qualifications

• Experience in operating a PC, with working knowledge of MS Office Suite. (Required)
  • Experience working in an Intercollegiate Athletic Department Business Office. (Preferred)
  • One year of work experience in accounting. (Preferred)
  • Experience as preparer using on-line purchasing and travel reimbursement (Bruin Buy and Concur) systems. (Preferred)
  • Prior hiring, training and supervisory experience. (Preferred)
  • Experience in using on-line Document Management system (i.e. Sharepoint). (Preferred)
  • Possess analytical skills to evaluate information and identify and resolve problems following department policies and past precedents. (Preferred)
  • Ability to work independently and follow through on assignments with minimal direction, including skill in taking action where answers to a problem are not readily available. (Required)
  • Meticulous attention to detail and accuracy when completing assignments; Ability to prioritize assignments to complete work in a timely manner when there are changes in assignments, deadlines, competing requirements and workload. (Required)
  • Ability to effectively communicate complex information about accounting; ability to effectively communicate orally and in writing at a variety of levels, including University executive management, officials of the NCAA and Conference, administrators, staff and coaches. (Required)
  • Curious personality to learn more about department and have the ability to be proactive and engaging with colleagues across the department. (Preferred)
  • Ability to provide excellent customer service to members of the department, vendors, as well as the University at large. (Required)
  • Knowledge of and commitment to adhere to and comply with NCAA, Conference and University rules and regulations is strongly preferred. (Preferred)
  • Ability to establish and maintain cooperative working relationships with other staff members, subordinates, administrators and vendors. (Required)
  • Ability to deal sensitively with confidential information. (Required)
  • Demonstrated skill in interpreting, explaining and enforcing Athletic Department and University policies. (Preferred)
  • Knowledge of general accounting principles and knowledge of University accounting practices and procedures, University purchasing procedures and the University Financial system. (Preferred)
  • Demonstrated skill in general office management sufficient to manage an office as the key functionary. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor’s degree or equivalent work experience and training. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
  • CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

Variable
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

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