Business Operations Analyst

EXPIRED

Business Operations Analyst - (2500000M)

Job Summary 

Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland.  Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.

Under the direction of the Associate Athletic Director, CFO, this position will have a key role in the day-to-day business operations and serve as the primary liaison for travel of the administrative department and sport teams. This position will be responsible for processing daily financial transactions via various TU systems, such as Tiger Travel, PeopleSoft, accounts payable, and Diners Club. This position will be required to analyze financial performance and trends to better assist with financial planning. The Business Operations Analyst will also be responsible for monthly financial reporting, as well as ad hoc reporting.

 

Responsibilities and Duties

 

Responsibilities for the Business Operations Analyst position include, but are not limited to the following:

Reviewing, auditing, and reconciling Tiger Travel athletic forms: 

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Business Operations Analyst - (2500000M)

Job Summary 

Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland.  Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.

Under the direction of the Associate Athletic Director, CFO, this position will have a key role in the day-to-day business operations and serve as the primary liaison for travel of the administrative department and sport teams. This position will be responsible for processing daily financial transactions via various TU systems, such as Tiger Travel, PeopleSoft, accounts payable, and Diners Club. This position will be required to analyze financial performance and trends to better assist with financial planning. The Business Operations Analyst will also be responsible for monthly financial reporting, as well as ad hoc reporting.

 

Responsibilities and Duties

 

Responsibilities for the Business Operations Analyst position include, but are not limited to the following:

Reviewing, auditing, and reconciling Tiger Travel athletic forms: 

• Collect and review supporting documents from coaches and staff to ensure the form is completed properly, all receipts attached, and all required signatures are in place
• Ensure that expenses claimed are in compliance with TU, USM, and state of MD policies and procedures; provide training and education to coaches and staff on Tiger Travel and USM and TU policies when necessary
• Keep receipts and tiger travel forms; once review is completed and form is submitted, file form in correct department folder
• Provide a consistent level of customer service relating to inquiries about Tiger Travel, accounts payable, and Diners Club card

Processing all A/P invoices for athletics in a timely manner:

• Receive invoices, making sure to have the vendors’ W9s and coding invoices in Perceptive Content (ImageNow)
• Investigate any discrepancies, ensuring payment was not already issued; obtain new invoices or W9s if needed
• Serve as 1st line approver and follow up

Reconcile Athletics' Diners Club cards on a monthly basis to ensure proper expense reporting and forecasting across the various departments within the athletic division:

• Research any discrepancies
• Review department credit cards, such as team's Travel Diners cards to make sure the appropriate documentation is submitted on a monthly basis to the athletics business office
• Research and resolve any credit card payment issues and discrepancies
• Update appropriate logs for cards on a monthly basis

Oversee daily cash handling operations:

• Receive cash/checks from staff or outside companies and issue receipts
• Prepare and make bank deposits, along with updating cash/check log with details
• Take cash/check deposits to the Student & University Billing Office and sign the drop off sheet along with a member from the Student & University Billing Office when this is completed

Analyze current and past Athletics financial performance and trends to determine present and future performance:

• Provide reporting of Athletics revenues and expenditures through various models and ad hoc reporting for forecasting
• Provide budgetary, financial, and operational analysis for administrative and sports departments
• Collect and compile data to provide CFO and other executives an accurate financial picture of Athletics financials, and strategic initiative reporting

This position may include working weekends and evenings as necessary. 

 

Qualifications and Skills

 

Required Qualifications:

• Bachelor’s degree
• Two years of relevant work experience
• Experience using Excel for managing data
• Demonstrated experience with budgets and other quantitative data
• Ability to successfully complete multiple projects under tight time constraints
• Ability to interface effectively with all levels of management
• Demonstrated presentation and interpersonal skills
• Excellent problem solving, analytical, and organizational skills

Preferred Qualifications:

• Experience in higher education
• Experience with cloud-based ERP's, especially Oracle Cloud Financials and Oracle Planning and Budgeting Cloud System (PBCS)

 

Salary and Benefits 

Targeted hiring range is $50,000 - $55,000 annually and full University benefits that include 22 days of annual leave, up to 15 holidays, personal and sick days. To learn more about our benefits, please click here. TU also offers a variety of great perks and discounts, which can be found here.

For consideration, please submit a cover letter and resume with your online application. This position will be open for a minimum of 14 days.  

The safety of our students, faculty, staff, and neighbors has been our top priority and the focus of every one of our decisions since the earliest days of the COVID-19 pandemic. Therefore, the University System of Maryland (USM) has strongly encouraged full COVID vaccination and up-to-date booster shots (when eligible) for all faculty, staff, and students at all schools in the USM as both a reasonable and necessary means of protecting our health and safety. 

 

Organization

: Athletics Division

Primary Location

: Main Campus

Job Posting

: Jan 28, 2025

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