Business Operations Coordinator

Posting Details

Posting Information

Posting Number

S315P

Working Title

Business Operations Coordinator

FLSA

Exempt

Pay Grade

View Full Description

Posting Details

Posting Information

Posting Number

S315P

Working Title

Business Operations Coordinator

FLSA

Exempt

Pay Grade

Non-Classified

Advertised Salary

Position Status

Full Time

Appointment Length

12 Months

Department

Athletics

Job Summary/Basic Function

Advise and assist the Director of Athletics in all facets of the Department of Athletics budgets totaling $2.9 million dollars. Perform a variety of administrative projects as assigned by the Director of Athletics. Provide budgetary assistance, oversight, guidance and planning for Athletics program managers.

Serve as Athletics liaison with payroll and human resource staff for budgetary and personnel procedures. Oversee personnel hiring paperwork for all hiring transactions within the Athletics department.

Assist Athletic administration with game day operations and fundraising events as needed. Serve as Athletics liaison with procurement and finance staffs for budgetary and purchasing procedures.

Minimum Qualifications

Bachelor’s degree preferably in business or related field, or five years of relevant experience.

Equivalent combination of experience and training which provides the required knowledge, skills and abilities may be considered as meeting the minimum qualifications, at the direction of the hiring supervisor.

Preferred Qualifications

Posting Date

05/12/2025

Close Date

Special Instructions Summary

Appointment to this position will be contingent upon a satisfactory background check.

We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits , including:

o 13 paid holidays

o 24 days annual leave (vacation) per year

o 18 sick days per year and the flexibility to use that time to care for immediate family members

o Wide range of health insurance and other benefits

o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks

o Tuition waivers for employees and their dependents

Job Duties

| Description of Job Duties |
Monitor Athletics Budgets: Oversee all Athletics budgets under VP for Athletics. Advise Athletics program managers on maintaining proper funding levels within organization (org) budgets. Provide educational services to personnel in Athletics on budgeting language and policy, institutional operating procedures, and Banner Finance operation. Review expenditure transactions to confirm budget compliance and administer budgetary maintenance for VP for Athletics. Serve as Athletics liaison with Procurement and Finance staff. Collect financial data from Banner and maintain records for 57 org budgets within Athletics. Monitor all Athletics cardholder p-card transactions to ensure adequate funding.

Athletic Operations: Assist the VP for Athletics with game day operations of multiple sports, to include the set-up, management and breakdown of the events in their entirety. Assist the Assistant Athletics Director for External Affairs with multiple fundraising events in support of Shepherd Athletics and the Shepherd University Athletic Club. Assist the VP for Athletics with the reconciliation of post-season travel reconciliations. Assist the VP for Athletics with the scheduling, management and operations of external facility rentals to local youth organizations and businesses. Assist the Assistant Athletic Director for External Affairs with the management of the ticketing and parking sales process for football and men’s and women’s basketball.

Purchasing Card: Act as Department of Athletics purchaser with the State of West Virginia VISA purchasing card. Reconcile WV Oasis system.
Serve as Athletics liaison with procurement and finance staff for budgetary procedures.
Serve as department liaison with vendors and resolve purchasing issues. Review and enhance Visa purchasing system knowledge with program managers. Attend meetings and trainings, as required, to keep informed of Shepherd’s current policies and procedures.

Personnel Services: . Serve as Athletics liaison with payroll staff and HR staff for budgetary and personnel procedures. Oversee personnel hiring paperwork for VP for Athletics. Monitor Athletics payroll balances and advise VP for Athletics of potential problems. Manage and track online HR system for VP for Athletics. Supervise office assistant by directing work assigned and reviewing finished work. Conduct annual performance evaluation. Assign and review tasks for student-employees. Complete performance evaluation.

Administrative Support: Keep records and documents for VP for Athletics required by institution, State, Federal, and conference regulations. Compose Athletics correspondence and reports as necessary. Oversee athletic event operations including team travel, ticket/cash maintenance, and reconciliation adhering to State regulations. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?

(Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter 3. List of Professional References

Optional Documents

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