Casual Hire - Football Recruiting Coordinator

Description

****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Casual Hire - Football Recruiting Coordinator

Hiring Unit: UHM Athletics

Location: Football

Date Posted: March 7, 2025

Full Time / Part Time: Full-Time Temporary

Other Conditions: Continuous recruiting until programmatic needs are met. For best consideration, review of applications to begin March 13, 2025. Position is a temporary casual hire position and offers no benefits, 89 day hire, not to exceed 40 hours/week. Hours may vary.

Duties and Responsibilities:

Description

****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Casual Hire - Football Recruiting Coordinator

Hiring Unit: UHM Athletics

Location: Football

Date Posted: March 7, 2025

Full Time / Part Time: Full-Time Temporary

Other Conditions: Continuous recruiting until programmatic needs are met. For best consideration, review of applications to begin March 13, 2025. Position is a temporary casual hire position and offers no benefits, 89 day hire, not to exceed 40 hours/week. Hours may vary.

Duties and Responsibilities:

• Working with the Football Operations staff and reporting to the Head Football Coach, the individual serving in this position is responsible for, but not limited to, the following duties:
• Will oversee the recruiting department for Hawaii Football
• Will assist the director of player personnel with day to day tasks
• Build relationships with coaches and players from high schools and junior colleges
• Maintain recruiting logs
• Act as the recruiting liaison to the Head Coach, Chief of Staff, and Director of Player Personnel
• Identify, evaluate, and collect and organize data on prospective student athletes to be distributed in list to the Head Coach, assistant coaches, graduate assistants, and quality control staff
• Utilize recruiting database and ensure there is a process to everything
• Monitor the number of contacts and evaluations conducted by the coaching staff and work with UH NCAA compliance staff to ensure that records are consistent and NCAA compliant
• Oversee preliminary academic evaluations of prospective student-athletes
• Responsible for organizing UH Football Coaches Clinic (advertising, brochures, fliers, schedule, etc.) - Works with compliance to get an official evaluation of prospect academic performance and makes sure that proper documentation is provided to the NCAA Eligibility Center & Academics
• Perform other duties as assigned by Head Football Coach
• Works closely with the Athletic Compliance Office to ensure the Football Program is in compliance with all Conference and NCAA rules. Successfully passes NCAA rules test on an annual basis.
• Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• Demonstrate a positive and professional working attitude and maintain a collaborative working relationship with the coaching staff, team members, support staff, administrators in the UH Athletics Department and other individuals associated with the UH Football program.
• Know, recognize, and comply with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if you have reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
• Other duties as assigned.

Note: Per NCAA By-law 11.7.3 Noncoaching Staff Member with Sport-Specific Responsibilities. [A] A noncoaching staff member with sport-specific responsibilities (e.g., director of operations, administrative assistant) is prohibited from participating in on-court or on-field activities (e.g., assist with drills, throw batting practice, signal plays) and is prohibited from participating with or observing student-athletes in the staff member's sport who are engaged in nonorganized voluntary athletically related activities (e.g., pick-up games). (Adopted: 1/16/10, Revised: 1/18/14 effective 8/1/14) Position cannot provide technical or tactical instruction to student-athletes.

Minimum Qualifications:

• Graduation from an accredited four-year college or university in athletic administration, educational administration, education, business or related field.
• Some experience in division 1 football preferred
• or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Ability to work with all segments of the University of Hawaii community and the general public.
• Knowledge of the organizational design, program and administrative practices common to intercollegiate athletics;
• Ability to establish and maintain effective working relationships with coaches, student-athletes, and the general public.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of intercollegiate athletics operations and in compliance with all applicable governing constitutions, by-laws, rules, legislation, policies, interpretations and regulations of the NCAA, the University and any affiliated athletic conference or organization of which the University is or becomes a member.
• Demonstrated ability to understand oral and written documentation, write reports and procedures and communicate effectively in a variety of situations.
• Demonstrated ability to multi-task while complying with deadlines and short turn-around assignments
• Demonstrated ability to take the initiative to independently complete task assignments.
• Demonstrated ability to operate a personal computer in the use of common office software, e.g. word processing, database, and spreadsheet, and email and internal communications systems.
• Demonstrated ability to exercise discretion and sound analyses to a variety of administrative support, program management or related issues.
• Ability to handle confidential information with a high level of tact, discretion, and diplomacy.
• Excellent organizational and time management skills.
• Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
• Ability to work a flexible schedule. Work hours include day, night, weekend and /or holiday hours due to programmatic needs.
• Ability to travel with the team as required.
• Ability to provide excellent customer service.
• Genuine interest and passion for intercollegiate athletics.
• Demonstrated ability to pay attention to details.
• Knowledge of football as competed at the collegiate level.
• Genuine interest and passion for intercollegiate athletics

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume, 3) names of 3 professional references (include title, email and phone number).

Inquiries: Matt Chon, Football Chief of Staff, mbchon7@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/office...

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titlei..., or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/office...

Apply Now