Coordinator for Athletic Facilities & Operations

EXPIRED

About Us

 

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

 

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

 

The Coordinator of Athletics Facilities & Game Operations is responsible for overseeing athletic facility maintenance, game day logistics, and event setup on the West Campus, with routine support for the East Campus. This role ensures that athletic facilities are properly maintained and prepared for competitions, practices, and rentals while assisting with the execution of game day operations and student worker management. This position serves as the liaison to Auxiliary Services for external facility rentals and tailgating operations while ensuring that athletic events run smoothly. 

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About Us

 

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

 

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

 

The Coordinator of Athletics Facilities & Game Operations is responsible for overseeing athletic facility maintenance, game day logistics, and event setup on the West Campus, with routine support for the East Campus. This role ensures that athletic facilities are properly maintained and prepared for competitions, practices, and rentals while assisting with the execution of game day operations and student worker management. This position serves as the liaison to Auxiliary Services for external facility rentals and tailgating operations while ensuring that athletic events run smoothly. 

Sponsorship is not available for this position.

Responsibilities

 

Facility Scheduling and Management:  

• Coordinate the booking and scheduling of all athletic facilities across various sports teams, including practice times, game days, and outside rentals. 
• Monitor facility usage to optimize space and time allocation. 
• Maintain a comprehensive calendar of facility reservations and communicate schedules to coaches and staff. 

External Rentals, Vendor Management & Tailgating Oversight:  

• Liaison to Auxiliary Services for external rentals, coordinating facility reservations, contracts, and invoicing.
• Oversee vendor management for concessions.

• Manage tailgating logistics for ASU football season, including:

  • Vendor placement and management for tailgating areas.
  • Coordination with campus security and facilities for setup and regulations.
  • Ensuring tailgating policies align with university guidelines and fan experience goals.

• Seek ways to enhance revenue generation through facility rentals and vendor partnerships.

Maintenance and Repairs:

• Oversee routine maintenance and preventative upkeep of athletic facilities, including equipment, playing surfaces, lighting, and HVAC systems. 
• Identify and report facility issues to appropriate maintenance personnel, ensuring timely repairs. 
• Coordinate with contractors for larger maintenance projects and renovations. 

Event Operations:

• Plan and execute logistics for all athletic events, including set-up, tear-down, equipment staging, and staffing requirements. 
• Coordinate with event management teams to ensure smooth game-day operations. 
• Manage facility access control and security during events. 
• Ensure game day equipment (scoreboards, PA systems, tables, chairs, etc.) is set up properly and troubleshoot as necessary.

Inventory & Concessions Management:  

• Assist with the ordering and distribution of concession stand supplies and fueling station inventory.
• Track inventory levels to ensure timely replenishment and cost control.
• Coordinate with vendors and procurement for concessions and equipment.

Budget Management:

• Monitor and manage the budget allocated for facility operations, including maintenance costs, equipment purchases, and facility upgrades. 
• Track expenses and identify cost-saving measures. 

Compliance and Safety:

• Ensure adherence to all safety regulations and guidelines for athletic facilities, including emergency procedures. 
• Conduct regular facility inspections to identify potential hazards and address safety concerns.
• Maintain necessary documentation regarding facility usage, maintenance records, and safety compliance. 

Staff Supervision :

• Hire, manage and supervise a team of student workers responsible for daily facility operations, including cleaning, equipment setup, and event support. 
• Provide training and guidance to ensure staff understands facility procedures and safety protocols.

Perform other duties as assigned.

Required Qualifications

 

Bachelor's degree 

1-2 years of relevant work experience or an equivalent combination of education

Ability to work nights, weekends, and holidays as required for events.

Preferred Qualifications

 

A degree in Sports Management, Business Administration, Facility Management, or a related field.

Coaching, intramurals and/or other relevant experience

3-5 years of relevant work experience or an equivalent combination of education

CPR/First Aid Certification.

Proposed Salary

 

Salary is commensurate with education and experience.

Knowledge, Skills, & Abilities

 

Knowledge of sporting event set-up and tear-down.

Knowledge of custodial equipment and procedures.

Good problem-solving skills.

Proficient in Microsoft Office programs and other general office equipment.

Organized thinker with exceptional attention to detail.

Excellent communication skills, both verbally and in writing.

Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.

Contact Information

 

For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu.

USG Core Values

 

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/sect....

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/sect....

Institutional Values

 

Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community
We strive to build community and value a good mindset.

Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning
We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

 

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
* a motor vehicle report for positions that require driving an Albany State University vehicle
* a successful pre-employment drug test

Equal Employment Opportunity

 

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.

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