Coordinator, Men's & Women's Track & Field/Cross Country Ops

Job Summary

Under the direct supervision of the Director of Track and Field, the Coordinator of Track and Field Operations is responsible for the comprehensive coordination and execution of all non-coaching aspects of the NCAA Division I Track and Field program. This position serves as the central point of contact for administrative operations, ensuring effective planning, organization, and communication across team logistics, travel, compliance, video and data analytics, equipment, and budget support. The role works closely with departmental units to enhance the student-athlete experience, uphold institutional and NCAA standards, and contribute to program visibility, efficiency, and growth through strategic revenue-generating initiatives and external engagement.

Key Responsibilities

• Coordinate all administrative functions for track and field program, supporting the head coach through efficient management of operations, logistics, compliance, and team services.
• Responsible for all aspects of team travel, including booking flights, buses, hotels, team meals, transportation logistics, practice facilities, and managing per diem distribution and reconciliation of expenditures.
• Responsible for managing the team relations and community engagement initiatives.
• Responsible for facilitating the ordering, distribution, and organization of all track team apparel and equipment.
• Collaborate with the Athletics Development Office to identify fundraising opportunities and support donor engagement strategies specific to the track program.

Knowledge Skills and Abilities

The ideal candidate possesses in-depth knowledge of track and field and demonstrates a strong grasp of team operations, including budget management and administrative processes. They are adept at independently resolving complex issues using sound judgment and have a working knowledge of NCAA, conference, national, and university regulations, enabling them to make informed recommendations. With excellent analytical and organizational skills, they effectively manage operational needs within time and budget constraints. Their communication and interpersonal abilities allow them to produce clear documentation and collaborate with a wide range of internal and external stakeholders. Technologically proficient, they utilize relevant administrative tools to enhance efficiency. The candidate works cooperatively with coaches, staff, faculty, students, and community members, and consistently demonstrates professionalism and inclusivity when engaging with individuals from diverse backgrounds.

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Job Summary

Under the direct supervision of the Director of Track and Field, the Coordinator of Track and Field Operations is responsible for the comprehensive coordination and execution of all non-coaching aspects of the NCAA Division I Track and Field program. This position serves as the central point of contact for administrative operations, ensuring effective planning, organization, and communication across team logistics, travel, compliance, video and data analytics, equipment, and budget support. The role works closely with departmental units to enhance the student-athlete experience, uphold institutional and NCAA standards, and contribute to program visibility, efficiency, and growth through strategic revenue-generating initiatives and external engagement.

Key Responsibilities

• Coordinate all administrative functions for track and field program, supporting the head coach through efficient management of operations, logistics, compliance, and team services.
• Responsible for all aspects of team travel, including booking flights, buses, hotels, team meals, transportation logistics, practice facilities, and managing per diem distribution and reconciliation of expenditures.
• Responsible for managing the team relations and community engagement initiatives.
• Responsible for facilitating the ordering, distribution, and organization of all track team apparel and equipment.
• Collaborate with the Athletics Development Office to identify fundraising opportunities and support donor engagement strategies specific to the track program.

Knowledge Skills and Abilities

The ideal candidate possesses in-depth knowledge of track and field and demonstrates a strong grasp of team operations, including budget management and administrative processes. They are adept at independently resolving complex issues using sound judgment and have a working knowledge of NCAA, conference, national, and university regulations, enabling them to make informed recommendations. With excellent analytical and organizational skills, they effectively manage operational needs within time and budget constraints. Their communication and interpersonal abilities allow them to produce clear documentation and collaborate with a wide range of internal and external stakeholders. Technologically proficient, they utilize relevant administrative tools to enhance efficiency. The candidate works cooperatively with coaches, staff, faculty, students, and community members, and consistently demonstrates professionalism and inclusivity when engaging with individuals from diverse backgrounds.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to three years of administrative support experience required.

• Collegiate track and field experience preferred.

Physical Summary

• Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Licenses / Certificates

• A valid CA driver's license required.

Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on university business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

Department

Men’s Outdoor Track & Field

Classification

Administrative Support Assistant II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,417 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

Long Beach State Athletics is committed to following NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations. Therefore, the incumbent is required to maintain a working knowledge of these rules and regulations.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

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