Coordinator of Athletic Business Operations

As the Coordinator of Athletic Business Operations, you will need to think creatively and be comfortable monitoring budget deposits and expenditures. You will be an active member of the Athletics team and will work closely with the Athletic Director to generate game contracts and coordinate the assignment of officials. You will thrive in this role if you like combining your intercollegiate athletics experience and your problem-solving skills while serving as the department liaison to Housing and Residence Life, the Business Office, and Student Activities Association. To be successful in this role, you must maintain positive relationships with all coaches, have meticulous attention to detail, and have clear and concise communication skills.

Your normal hours will be Monday to Friday 8 am – 4:30 pm but evening, weekend and some overnight work may be required based on the needs of the business. When our team shows up for work, they are energized and motivated to succeed - all while being the most crucial piece to keeping the ESU operations humming.

What Will I Do At ESU? (AKA Essential Duties)

• Contact and secure services from campus constituents to ensure an efficient onboarding of new Athletics employees.
  

• Process all travel authorizations and expenses, reimbursements, etc. submitted by department administration, coaches, and staff within 2 work days of receipt.

• Place orders for team uniforms and equipment at the request of the coach and as approved by the AD within 2 work days of receipt.

• Serve as the department liaison to the BSN vendor to address any issues with team apparel, uniforms, and equipment purchases.

• Coordinate team travel for all 22 sport teams with AD approval including but not limited to securing buses, hotel rooms, per diem expenses, etc.

• Provide updated monthly budget statements by the first of each month to administration, coaches, and staff specific to their area of oversight. Statement must include accounting of deposits and expenditures.

• Work with the Coordinator of Athletic Events and Facility Operations, Equipment Manager, Athletic Communications, and department staff to identify the number of student workers needed for their specific areas.

• Generate game contracts, distribute to opponents, and monitor return of said contracts.

• Collaborate with Director of Athletics, Athletic Training, Coordinator of Athletic Events, and Facility Operations staff to address schedule changes.

• Perform duties in compliance with all NCAA, PSAC, Title IX, and ESU rules/regulations.

As the Coordinator of Athletic Business Operations, you will need to think creatively and be comfortable monitoring budget deposits and expenditures. You will be an active member of the Athletics team and will work closely with the Athletic Director to generate game contracts and coordinate the assignment of officials. You will thrive in this role if you like combining your intercollegiate athletics experience and your problem-solving skills while serving as the department liaison to Housing and Residence Life, the Business Office, and Student Activities Association. To be successful in this role, you must maintain positive relationships with all coaches, have meticulous attention to detail, and have clear and concise communication skills.

Your normal hours will be Monday to Friday 8 am – 4:30 pm but evening, weekend and some overnight work may be required based on the needs of the business. When our team shows up for work, they are energized and motivated to succeed - all while being the most crucial piece to keeping the ESU operations humming.

What Will I Do At ESU? (AKA Essential Duties)

• Contact and secure services from campus constituents to ensure an efficient onboarding of new Athletics employees.
  

• Process all travel authorizations and expenses, reimbursements, etc. submitted by department administration, coaches, and staff within 2 work days of receipt.

• Place orders for team uniforms and equipment at the request of the coach and as approved by the AD within 2 work days of receipt.

• Serve as the department liaison to the BSN vendor to address any issues with team apparel, uniforms, and equipment purchases.

• Coordinate team travel for all 22 sport teams with AD approval including but not limited to securing buses, hotel rooms, per diem expenses, etc.

• Provide updated monthly budget statements by the first of each month to administration, coaches, and staff specific to their area of oversight. Statement must include accounting of deposits and expenditures.

• Work with the Coordinator of Athletic Events and Facility Operations, Equipment Manager, Athletic Communications, and department staff to identify the number of student workers needed for their specific areas.

• Generate game contracts, distribute to opponents, and monitor return of said contracts.

• Collaborate with Director of Athletics, Athletic Training, Coordinator of Athletic Events, and Facility Operations staff to address schedule changes.

• Perform duties in compliance with all NCAA, PSAC, Title IX, and ESU rules/regulations.

What We're Looking For (AKA Qualifications)

• Bachelor’s Degree in Sports Management or a related field required, Master’s Degree preferred.
• 1 -2 years of experience working in intercollegiate athletics.
  
• Ability to communicate professionally both orally and in writing.
  
• Ability to think independently, make decisions and solve problems.
  
• Ability to work collaboratively with department members and campus personnel.
• Able to read, write, and comprehend English; able to follow verbal instructions.
• Experience with Word, Excel, Teams required.

What We Offer

• Outstanding benefits package including benefits such as medical from date of hire, retirement contributions, employee wellness program, and paid leave
• Salary: $54,983 annually
• Living by the Warrior Code:
  • Accountable for One's Actions
  • Committed to Self-Growth
  • Willing to Sacrifice for the Greater Good
  • Positive, Honest, and Loyal
  • Respectful of the Environment and Community
  • Dedicated to Empowering Others

Employment Eligibility & University Commitment
Must be at least 18 years old and be able to read and write English. Employment with ESU is contingent on the selected candidate passing a thorough background check that includes: FBI fingerprinting, PA Child Abuse, and employment. We are proud ESU is an equal opportunity employer. For more information on President Long's 10-point plan, click here: https://www.esu.edu/president/10-action-plan.cfm

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