Coordinator of Events

About Us

 

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.  Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 14,400+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

 

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

 

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

 

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

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About Us

 

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.  Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 14,400+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

 

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

 

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

 

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

 

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

 

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Job Summary

 

The Coordinator of Events serves as a dynamic leader responsible for the strategic planning, coordination, and execution of a wide range of university events, including athletic competitions, commencements, third-party engagements, and campus-wide functions. This role oversees daily operations across UWG¿s athletic facilities, including The Coliseum and the Athletics Complex, ensuring seamless event delivery through proactive leadership and collaboration. Acting as a key liaison between the university and external vendors, the coordinator leads planning meetings, negotiates service agreements, and ensures compliance with safety protocols and university policies. A central figure in student engagement, this position supervises and mentors a diverse student team, fostering a culture of accountability, professionalism, and service excellence. With a strong emphasis on client satisfaction and operational efficiency, the coordinator prepares detailed event estimates, manages facility usage agreements, and analyzes post-event performance metrics. This role demands a hands-on leader who thrives in a fast-paced, team-oriented environment and is committed to delivering exceptional experiences for all event stakeholders.

Responsibilities

 

Event Management: Athletics Events & Game Operations Collaborate with coaches, staff and campus partners to effectively administer all aspects of game operations for select NCAA Division I sports, as assigned by the Assistant AD for Facilities & Events. Serves as the liaison and point of contact between the venue, game officials and visiting teams to ensure all needs and requirements are met. Oversee the setup and breakdown for all events and coordinate any external services that may be required; including but not limited to, Security, Parking, Concessions, Custodial, Merchandise, Technology, etc. in conjunction with campus partners or outside vendors. Assist with External Events & Rentals in the planning, scheduling and management of non-athletic events that use UWG Athletics Facilities, including University and community events, camps, clinics and third-party rentals, as assigned by the Assistant AD for Facilities & Events. Collaborate with third-party/external representatives to ensure proper event execution. Manage the day-of operations and serve as the point of contact during the full duration of the event - pre-event, during the event, and postevent. Work with Athletics Business Office and campus partners to ensure quotes, facility use agreements, invoices, payments and other documentation requests are communicated, distributed and received within appropriate timeframes. 

Facilities Management: Assist in the oversight and operation of all Athletics Facilities, including regular communication with the Office of Facilities Development & Sustainability to ensure that any maintenance needs are reported and completed. Perform routine walkthroughs to ensure general upkeep, security and cleanliness of all facilities is maintained, including oversight of scoreboards, lighting, fences, gates, windscreens, playing equipment, etc. Maintain the master calendar/schedule for all facilities and events, including but not limited to games, practices, camps, clinics, University events and third-party rentals. Assist in the establishment of operational procedures for the use of facilities. Assist in the oversight of the fleet vehicle program. 

Staffing & Supervision: Directly responsible for the hiring, scheduling and supervision of graduate assistants, interns, student assistants and volunteers. Ensure proper staffing for all internal and external events is maintained and all workers receive proper training. Oversee the submission of bi-weekly timesheetsand payroll processing; ensuring accuracy of timekeeping records for all supervised employees.

Required Qualifications

 

Bachelor's Degree in Sport Management and 1-2 years of facility and event management experience.

Preferred Qualifications

 

Master's Degree in Sport Management and 3-5 years of facility and event management experience.

Proposed Salary

 

$54,000 annually

Knowledge, Skills, & Abilities

 

Abilities: Ability to work in a dynamic, team environment. Ability to adjust to change and diverse responsibilities and the ability to take directions and communicate effectively. Must be able to lead a team of students to setup, breakdown, and provide staffing coverage for all event needs. Responsible for providing estimates and final invoices to clients. Failure to produce a quality experience can result in injuries and reputational damage to the university. Must be able to work nights and weekends and be on call for emergency situations. Work will be performed both indoors and outdoors, including the heat, cold, and rain/snow. Will be required to be golf cart/university vehicle trained. Knowledge: Strong leadership communication and customer service skills. Must be able to lead a team of students to setup, breakdown, and provide staffing coverage for all event needs. Responsible for providing estimates and final invoices to clients. Failure to produce a quality experience can result in injuries and reputational damage to the university. Will be required to walk, stoop, and do manual labor. May be required to work extended work hours (i.e. 12+ hours) across multiple sequential days. Skills: Willingness to work early morning, late-night, and weekend shifts depending upon event schedule. Strong communication, customer service skills, and ability to work with students, faculty, staff, and community members.

USG Core Values

 

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/sect....

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/sect....

Conditions of Employment

 

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

 

 

 

 

 

 

 

Equal Employment Opportunity

 

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

Other Information

 

This is not a supervisory position.
This position has financial responsibilities.
This position will be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Other Information

 

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.

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