Coordinator - Student Athlete Admissions & Retention

Working Title: Coordinator – Student Athlete Admissions & Retention

Classification Title: Student Services Professional IV

Posting Details

Priority Application Date (Posting will remain open until filled): Sunday, March 9, 2025 @ 11:55pm PT

Hiring Preference
Not Applicable

Position Summary

Under the general supervision of the Director of SARC, the Coordinator of Student Athlete Admissions & Retention is responsible for coordinating the admissions reviews, evaluations, and ultimate admissions decisions for all student-athlete prospects. This includes coordinating with the Office of Athletic Compliance and Admissions, Outreach, and Orientation to meet all NCAA certification and admission processes and timelines. This position also coordinates retention efforts and services with student-athletes to resolve, both proactively and reactively, any issues affecting their athletics eligibility and their educational/career goals. The incumbent will coordinate specific programming for a high-profile sports program and will work with these student-athletes beginning as early as when they are in high school being recruited by Sacramento State coaches and continuing through (and sometimes beyond) graduation. This position’s responsibilities also requires the incumbent to understand and apply complex and varying rules (e.g., NCAA rules, Big Sky Conference rules, Sacramento State academic rules/policies) to a diverse population of students while helping them balance the demands of their academic and athletic pursuits.

This position is directly responsible for specific coordination with (1) all sport teams’ recruiting coordinators; (2) study skills support for designated student-athletes; (3) summer school enrollment/NCAA opt out requirements for student-athletes;

This position requires extensive knowledge of university programs and services for students and the ability to develop and maintain effective working relationships with a wide range of administrators, faculty, staff, students, campus programs, and the public. This position works in a fast-paced, deadline driven office with a high level of student and staff/faculty contact.

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Working Title: Coordinator – Student Athlete Admissions & Retention

Classification Title: Student Services Professional IV

Posting Details

Priority Application Date (Posting will remain open until filled): Sunday, March 9, 2025 @ 11:55pm PT

Hiring Preference
Not Applicable

Position Summary

Under the general supervision of the Director of SARC, the Coordinator of Student Athlete Admissions & Retention is responsible for coordinating the admissions reviews, evaluations, and ultimate admissions decisions for all student-athlete prospects. This includes coordinating with the Office of Athletic Compliance and Admissions, Outreach, and Orientation to meet all NCAA certification and admission processes and timelines. This position also coordinates retention efforts and services with student-athletes to resolve, both proactively and reactively, any issues affecting their athletics eligibility and their educational/career goals. The incumbent will coordinate specific programming for a high-profile sports program and will work with these student-athletes beginning as early as when they are in high school being recruited by Sacramento State coaches and continuing through (and sometimes beyond) graduation. This position’s responsibilities also requires the incumbent to understand and apply complex and varying rules (e.g., NCAA rules, Big Sky Conference rules, Sacramento State academic rules/policies) to a diverse population of students while helping them balance the demands of their academic and athletic pursuits.

This position is directly responsible for specific coordination with (1) all sport teams’ recruiting coordinators; (2) study skills support for designated student-athletes; (3) summer school enrollment/NCAA opt out requirements for student-athletes;

This position requires extensive knowledge of university programs and services for students and the ability to develop and maintain effective working relationships with a wide range of administrators, faculty, staff, students, campus programs, and the public. This position works in a fast-paced, deadline driven office with a high level of student and staff/faculty contact.

FLSA : Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range : Anticipated hiring at the minimum of the classification salary range ($6,320 per month)

CSU Classification Salary Range : $6,320 per month - $9,014 per month

Best-in-class Benefits : Click here to learn more

CSU Total Compensation : Click here to learn more

Salary Grade/Range : 1

Recruitment Type : Regular (Probationary)

Time Base : Full-Time

Pay Plan : 12 months

Work Hours : 8am - 5pm, Monday - Friday. Occasional evenings and weekends may be required.

Department Information

The Student Athlete Resource center (SARC) provides assistance to student-athletes in their transition to Sacramento State. SARC is the primary resource for student-athletes as we focus on academic advising, NCAA eligibility, mentoring, and retention and graduation efforts.

https://www.csus.edu/student-affairs/centers-programs/student-athlete-resource-center/

Minimum Qualifications

Knowledge and Abilities:

The following knowledge and abilities as well as those listed at lower levels in the Student Services Professional series are required for appointment to this classification.

Thorough knowledge of the policies, procedures, and practices of the program area to which assigned or the ability to quickly acquire such knowledge. General knowledge of the policies, practices, and activities of Student Services programs outside the program to which immediately assigned; general knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management; general knowledge of advanced statistical and research methods.

Ability to carry out very complex assignments without detailed instructions; advise students individually or in groups on varied and complex matters; determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature; reason logically and analyze and solve organizational and operating problems of one or several program areas; plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations; analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view.

Possession of these knowledge and abilities is typically demonstrated through the Experience requirements below.

Experience:

Possession of these knowledge and abilities is typically demonstrated through the equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems.

A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling.

Education:

Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related.

Required Qualifications

Experience:

1. University student services experience (e.g. advising, admissions, residential life, student programming, or development)
2. 4 years advising experience working with NCAA Division I student-athletes
3. Experience working with students from various ethnic and socioeconomic backgrounds
4. Experience supervising and providing lead work direction
5. Experience with strategic planning and project management

Knowledge, Skills, Abilities

1. Ability to independently prioritize, plan, and organize work in a fast-paced environment
2. Strong interpersonal skills and the ability to provide direct programs and/or services to a diverse student population
3. Excellent verbal and written communication skills and a demonstrated ability to communicate effectively in a diverse environment
4. Ability to compile, prepare, write, and review reports
5. Proficiency using standard office software packages (e.g., Microsoft Office Suite)
6. Familiarity working with school-based record/data systems/software (example: PeopleSoft)
7. Ability to understand, interpret, analyze, and apply complex rules, regulations, and procedures
8. Ability to understand and analyze the nature of problems presented by constituents, present solutions, and project the consequences of alternative courses of action
9. Ability to carry out complex assignments without detailed instructions
10. Knowledge of change management principles, strategies, and techniques required for effectively planning, implementing, and evaluating change in the organization
11. Strong interpersonal skills
12. Ability to work effectively with a diverse student population
13. Ability to work efficiently and effectively, and to adapt to change in a dynamic work environment
14. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community

Conditions of Employment:

• Ability to pass a background check.

Preferred Qualifications

1. Master's degree from an accredited university
2. Knowledge of General Education in the California State University system
3. Experience working with at-promise students and sports teams
4. Experience successfully supervising and training students and professional staff in a higher education environment
5. Experience using a student information system, such as CMS/SA used in the CSU system; an athletic compliance software like ARMS, Teamworks, etc.; and a CRM like EAB.
6. Extensive knowledge and expert-level understanding of the NCAA Division I structure and extensive expertise in NCAA Progress-towards degree (PTD) bylaws
7. Extensive knowledge and expert-level understanding of general 4-year university academic policies, admissions procedures, grading policies, testing procedures, registration procedures, graduation evaluation procedures, and campus academic standing policies
8. Familiarity with NCAA transfer certification and admissions

Documents Needed to Apply

• Resume
• Cover Letter
• Supplemental Questionnaire (Prompts provided in application form)

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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