Department Coordinator, Athletics

PAF/Position Details

Position Details

Position Title

Department Coordinator, Athletics

Position Status

Full-Time

Budget Summary

| Base Pay | $53,268 annually |

Position Summary Information

View Full Description

PAF/Position Details

Position Details

Position Title

Department Coordinator, Athletics

Position Status

Full-Time

Budget Summary

| Base Pay | $53,268 annually |

Position Summary Information

| Job Description Summary |
The Department Coordinator, Athletics provides administrative and operational support to the athletic department, performing high-level tasks that ensure efficient daily operations in collaboration with the Assistant Vice President for Athletics, departmental staff, coaches and Athletic Training Department.

Please click the link for more information on our benefits. Office of Human Resources | Benefit | | Responsibilities |
Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University’s Mission and Catholic and Lasallian higher education.

FINANCIAL SERVICES RESPONSIBILITIES

Must have general knowledge of accounting and understanding of the requisition process and how they relate to purchase orders, invoices and payments.

· Provide accounting support for the Athletics Department, including accounts payable, requisitions, purchase orders, payment requests, and budget reports.

· Collect and enter quotes, purchase orders, and expenditures into the accounting system (BANNER); prepare and process requisitions, direct pay forms, and employee expense reimbursements.

· Maintain required records and documentation of athletic program activities, events, and expenditures to ensure compliance with school policies.

· Assist with creating financial reports for athletics department staff and affiliated university staff members.

ORGANIZATIONAL & OPERATIONAL RESPONSIBILITIES

· Assist with distributing and coordinating communications across the athletic department and across campus 

· Attend and assist in organizing and execution of major athletic department events

· Assists and attends select University sponsored events and activities.

· Created and manages athletic departmental databases for athletics staff.  

· Coordinate the onboarding process for employees and new hires in the Athletics Department 

· Assists coaches and staff with bus transportation logistics for athletic travel. 

· Manage and order office equipment and supplies

OTHER RESPONSIBILITIES

·Other related duties as assigned by Assistant Vice President for Athletics

·Identify, establish, and continuously improve processes and procedures that directly support the achievement of departmental goals and objectives

·Participate in testing and development of new tools in support of data quality and improvements.

| | Minimum Qualifications |
Bachelor’s degree in business, finance or related field. Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work. Effectively communicate in a professional manner with all levels of personnel. 

Computer skills: General operating software / hardware knowledge and ability to create documents, spreadsheets, reports, and graphic presentations (MS Word, Excel, PowerPoint, MS Teams). Must be able to navigate BANNER for financial reports. Knowledge of working with scheduling software DSE Rec and 25Live  | | Preferred Qualifications | | | Essential Duties | | | Work hours |
Full-time |

Posting Detail Information

| Posting Number | S01627 | | Posting Date | 08/29/2025 | | Closing Date | | | Open Until Filled | No | | Special Instructions Summary | |

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. Transcripts

Optional Documents

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