Development Assistant, Athletics Buff Club

Requisition Number:

63624

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

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Requisition Number:

63624

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

04-May-2025

Date Posted:

21-Apr-2025

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Job Summary

The Office of Advancement at CU Boulder encourages applications for a Development Assistant! This role operates as a key support member of the CU Athletics/ Buff Club team. Under the guidance of the Associate AD / Managing Senior Director of Development, this position provides administrative support for a high-performing and collaborative advancement team.

This position will work on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. At CU Boulder Advancement, we allocate time and resources to create and sustain an environment where everyone matters and all can thrive. This commitment aligns with our core values and mission to achieve impactful fundraising and engagement. Our team and staff are dedicated to learning, challenging, and transforming systems, policies, and practices that perpetuate oppressive ideologies (such as racism, sexism, ableism, heterosexism) within our community. We embrace our responsibility to lead by example in promoting a supportive culture for both internal and external constituents. We hold ourselves accountable to our values and mission through individual and divisional goals that continuously assess our progress, growth, and outcomes.

What Your Key Responsibilities Will Be

Administrative Support

• Strategize and complete travel arrangements (which may include detailed itineraries reflecting appointments with donors).
• Uses data from donor database to create requested reports, spreadsheets, and donor correspondence.
• Initiate, schedule and coordinate internal and external meetings for the Athletics advancement team.
• Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.
• Monitor and record donations and event payments.
• Process donor checks and gifts.
• Process and route documentation for fund agreements.
• Provide event support and preparation as necessary.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
• Assistance with special projects.

Donor Cultivation and Stewardship Support

• Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases.
• Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current and relevant information is available. Share information with other team members.
• Receives and responds to donor/constituent inquiries.
• Prepare comprehensive briefing reports to be used for cultivation and solicitation meetings.

Office Management

• Answer and direct phone calls; screen phone messages and distribute/follow-up as necessary.
• Receive, process and distribute unit mail/inter-office correspondence.
• Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.
• Serve as a liaison between the Buff Club team and various internal and external constituents. Research and capture information on various topics as necessary and expedite the flow of information to staff.
• Resolve IT/software related issues for the team.

What You Should Know

• This position is working in-person.
• This position will occasionally be required to work evenings/weekends, including game days.

What We Can Offer

The salary range is $55,640 - $62,000 annually. Relocation assistance may be available within Advancement guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be effective. Be impactful. Be Boulder.

What We Require

• A bachelor’s degree or equivalent experience or combination of education and experience.
• 1+ years of direct work experience.

What You Will Need

• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in completing tasks.
• Sense of curiosity and the desire to find solutions to sophisticated problems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet set timelines.
• Ability to embrace the shared values of the Office of Advancement.
• Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
• Ability to operate independently; has a self-learner/self-starter demeanor.
• Understanding of data compliance and integrity.

What We Would Like You to Have

• Experience in or understanding of a non-profit, higher education, or collegiate athletic environment.
• Experience working in customer service and/or an operations focused role.
• Software Used: Microsoft Office products, donor tracking software (Salesforce/BSRAdvance), Zoom, Teams, LinkedIn, DocuSign, m-fin, Marketplace, Concur, WorkFront, Paciolan.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by May 4, 2025 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

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