Director of Facilities and Events

EXPIRED

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About Saint Mary’s College

Founded in 1863, Saint Mary’s College of California is a residential institution in the Moraga Valley, 20 miles east of San Francisco, rooted in the Catholic, Lasallian, and Liberal Arts traditions. Enrolling more than 3,000 undergraduate and graduate students, the College integrates liberal and professional education within a mission shaped by the De La Salle Christian Brothers. Known for academic excellence, innovation, and responsiveness, Saint Mary’s fosters shared inquiry, meaningful student engagement, and a strong commitment to diversity, leadership, and service.

Why Join Saint Mary’s College?

At Saint Mary’s, your work has visible impact. As a close-knit residential college, employees work collaboratively across departments—your ideas, leadership, and contributions directly shape the student experience and the future direction of the institution. Colleagues partner across divisions, decisions are grounded in mission, and innovation is encouraged. If you are seeking a workplace where purpose, community, and professional growth intersect—and where your work truly matters—Saint Mary’s offers that opportunity.

Job Title

Director of Facilities and Events

Job Summary

The Director of Events and Facilities is responsible for the overall management, assessment and execution of athletic facility scheduling, maintenance, rentals, and facility set up and breakdown. The Director will also run game-day operations for events and work to schedule appropriate staff and outside vendors to operate a successful game day. The Director will report to the Associate AD for Events and Facilities and work closely with coaching staffs and athletic administration.

.

About Saint Mary’s College

Founded in 1863, Saint Mary’s College of California is a residential institution in the Moraga Valley, 20 miles east of San Francisco, rooted in the Catholic, Lasallian, and Liberal Arts traditions. Enrolling more than 3,000 undergraduate and graduate students, the College integrates liberal and professional education within a mission shaped by the De La Salle Christian Brothers. Known for academic excellence, innovation, and responsiveness, Saint Mary’s fosters shared inquiry, meaningful student engagement, and a strong commitment to diversity, leadership, and service.

Why Join Saint Mary’s College?

At Saint Mary’s, your work has visible impact. As a close-knit residential college, employees work collaboratively across departments—your ideas, leadership, and contributions directly shape the student experience and the future direction of the institution. Colleagues partner across divisions, decisions are grounded in mission, and innovation is encouraged. If you are seeking a workplace where purpose, community, and professional growth intersect—and where your work truly matters—Saint Mary’s offers that opportunity.

Job Title

Director of Facilities and Events

Job Summary

The Director of Events and Facilities is responsible for the overall management, assessment and execution of athletic facility scheduling, maintenance, rentals, and facility set up and breakdown. The Director will also run game-day operations for events and work to schedule appropriate staff and outside vendors to operate a successful game day. The Director will report to the Associate AD for Events and Facilities and work closely with coaching staffs and athletic administration.

Essential Responsibilities

• Run and organize all game-day operations for select sports as assigned by the Associate AD. Includes hiring staff, coordinating officials, working with both home and visiting teams and coordinating fan operations.
• Assist with athletic facility maintenance, including buildings and field maintenance. Assist with facility scheduling, working with closely with all 20 Division I teams in scheduling a facility usage schedule.
• Coordinate athletic facility rentals, including working on contracts, supervising and running the rental and soliciting new rentals.
• Coordinate all facility set up and breakdown for events and games in all athletic facilities.
• Know, recognize, and comply with the laws, policies, rules, and regulations governing the College and its employees, and the rules of the National Collegiate Athletic Association (including, but not limited to, NCAA Bylaw, Article 11 and its requirement to report all athletically-related income and benefits from sources outside of the College to the President) and of the West Coast Conference as now constituted or as may be amended in the future. Supervise and ensure that any assistants and any other employees and/or volunteers for whom you are administratively responsible comply with the aforesaid policies, rules and regulations. Immediately advise the Director of Athletics if you have reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
• Other duties as assigned

Experience and Qualifications

Education: Bachelor’s degree required.

Experience: Minimum of three (3) years of progressively responsible experience in athletic facilities management, event operations, collegiate athletics administration, facility scheduling, event management, or a closely related field. Experience coordinating NCAA Division I game-day operations, athletic facility rentals, event logistics, and supervising event staff is strongly preferred.

Skills/Abilities:

• Demonstrated knowledge of NCAA Division I game management standards, athletic facility operations, and event logistics.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and the ability to learn department-specific scheduling and event management systems.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated leadership skills with the ability to supervise, train, and coordinate student employees and event staff.
• Strong organizational and project management skills with the ability to manage multiple events and competing priorities simultaneously.
• Ability to establish effective working relationships with coaches, student-athletes, officials, vendors, campus partners, and external clients.
• Ability to work evenings, weekends, holidays, and other non-traditional hours as required to support athletic events.

Licenses & Certifications:

N/A

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