Director of Football Player Personnel (0097512T)

Description

Title : Director of Football Player Personnel

Position Number : 0097512T

Hiring Unit: Athletics Department

Location: UH at Manoa

Date Posted: February 18, 2025

Closing Date: February 24, 2025

Full Time/Part Time: Full-time

Temporary/Permanent: Temporary

Description

Title : Director of Football Player Personnel

Position Number : 0097512T

Hiring Unit: Athletics Department

Location: UH at Manoa

Date Posted: February 18, 2025

Closing Date: February 24, 2025

Full Time/Part Time: Full-time

Temporary/Permanent: Temporary

Duties and Responsibilities

• Under the general direction of the Head Football Coach, the Director of Football Player Personnel assists the Football General Manager with the NCAA Division I Football Bowl Subdivision recruiting including scouting, evaluating, and identifying potential student-athletes and managing roster management and assists the Head Football Coach with day to day tasks.

• *Provides day-to-day personnel and recruiting tasks of broad scope and significant complexity under the general direction of the Head Football Coach and the General Manager.

• *Assists football coaches in the recruiting and admission process to ensure required information and documents are provided to the Athletics Department’s Compliance and Student Services Offices for each prospect including campus tours, game day visits, and National Letter of Intent process. Keeps the coaches updated as to scholarship counts from Athletics’ Student Affairs.

• *Official Visits: Coordinates all arrangements for recruiting weekends which including but not limited to NCAA compliance paperwork (i.e. transcripts, NCAA Clearinghouse, ACT/SAT scores, etc.), hotel pairing of prospects and parents, if necessary, flight arrangements, arranging recruit and student host entertainment allowance, arrange 48 hour itinerary (i.e. tour of stadium and campus, reservations for all meals, off-campus tours, etc.) and schedule appointments with academics, athletic administration, training room, strength and conditioning coaches, equipment manager, position coach and head coach. *

• *Unofficial Visits: Creates an itinerary for the unofficial visits which include facilities tour, academic meeting, meeting with position coach and head coach, if necessary.

• *Game Day Visits: Oversees the entire game day visits process which includes formulating the recruiting list, supervising the prospects and making sure that prospects meet coaches. Provides prospects a tour of the stadium, field, and locker room and opportunity to interact with coaches and student-athletes.

• *Junior Day: Coordinates visit to the University of Hawaii for orientation of high school Junior prospects. The day includes a tour of the upper and lower campus, briefing with academic advisers, meeting with coaching staff and strength and conditioning staff.

• *Coordinates the Letter of Intent process. Works with the Compliance Office to ensure all NCAA forms and required information is provided to send the Official Letter of Intent to the prospective student-athlete.

• *Updates football coaches on the various recruiting periods (i.e. dead, quite, evaluation and contact periods). Plans and creates a calendar for dates that coaches are on the road. Coordinates itineraries for spring recruiting and monitors their whereabouts daily. Coordinates and monitors position coach and head coach home visits during recruiting.

• *Determines which recruiting services to purchase and use to maximize recruiting efforts.

• *Assists the Head Coach and General Manager on the creation and implementation of the team roster. Forecasts short term and long term roster management.

• *Oversees recruiting board and rankings, keeping them up-to-date, with offers, grades, and visits.

• *Oversees all transfer portal recruiting, provides updates to the Head Coach and General Manager so decisions can be made for transfer portal recruiting.

• *Accountable for accuracy of count on scholarship student-athletes on the team and how many initials (new student-athletes coming in for the school year) the football program has.

• *Keeps track of the Academic Progress Rate (APR) for the football program (i.e. tracking of student-athletes not graduating, transferring, going to the pros, etc..) and seeing if other student-athletes need additional assistance to graduate.

• *Creates and implements the mailing plan for mass mailings. Manages the student assistants to ensure mailings are going out in a timely manner.

• *Monitors all recruiting websites daily and shares recruiting related articles for the file and coaches.

• * Coordinates academic related activities of the football program with coaches, staff, and student-athletes and ensuring compliance with academic policies and procedures.

• * Meets weekly and works closely with academic advisors as to the academic progress of each student-athlete and keep the coaching staff informed. Follows up with coaches and student-athletes on any concerns or issues the academic advisors may have.

• * Ensures effective communications within the football program regarding programs and activities to ensure the academic success of the student-athlete.

• * Promotes, monitors, and implements the academic support activities as set by the Academic Improvement Plan for football including developing, implementing, and monitoring a program to ensure class attendance. Assist in implementing the Football Academic Performance Plan, including keeping the program updated as to the Academic Progress Rate (APR) and Graduation Success Rate (GSR).

• * Keeps abreast of changes/updates with applicable Conference and NCAA rules and regulations related to football. Works in conjunction with the Athletics Compliance Office in conducting training and rules education to coaches, student-athletes, and boosters.

• Actively participates in promotional and public relation activities for the football program.

• *Works closely with the Athletic Compliance Office to ensure the Football Program is in compliance with all Conference and NCAA rules. Successfully passes NCAA rules test on an annual basis.

• *Maintain collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.

• Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.

• Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees or students, have occurred or will occur.

• Performs other duties assigned by the Head Football Coach.

Note: Duties may adjust as changes occur to the NCAA Bylaw 13.

* Essential functions of the position.

Minimum Qualifications

• Possession of a baccalaureate degree in business administration, arts and sciences, humanities, social sciences, natural sciences, education or related field and three (3) years of progressively responsible professional experience with responsibilities for program management in intercollegiate athletics including but not limited to NCAA compliance, recruiting and academic support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Knowledge of football as competed at the collegiate level.
• Ability to establish and maintain effective working relationships with coaches, student-athletes, and work with all segments of the University of Hawai‘i community and the general public.

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of intercollegiate athletics operations.

• Demonstrated ability to understand oral and written documentation, write reports and procedures and communicate effectively in a variety of situations.

• Ability to work outside normally scheduled work hours including day, night, weekend and /or holiday hours as directed.

• Ability to travel with the team as required.

• Demonstrated ability to exercise discretion and sound analyses to a variety of administrative support, program management or related issues.

• Ability to handle confidential information with a high level of tact, discretion, and diplomacy.

• Excellent organizational and time management skills.

• Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.

• Ability to provide excellent customer service.

• Genuine interest and passion for intercollegiate athletics.

• Demonstrated ability to pay attention to details.

• Valid driver’s license.

• First Aid, CPR and AED certification by the employment start date.

• Computer, cell phone, and social media technology competency.

Desirable Qualifications

• Division I program management experience in football.

TO APPLY: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names of 3 professional references (include title, email and phone number).

INQUIRIES: Matt Chon, Football General Manager, mbchon7@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/office...

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titlei..., or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/office...

Apply Now