Director of Gift Documentation and Acknowledgements

Director of Gift Documentation and Acknowledgements

Reports to: Chief Operating Officer

Supervisory Duties: None

Time Requirements: 40 hours per week – Monday through Friday

Overview

The Director of Gift Documentation and Acknowledgements contributes to the success of the fundraising efforts of the
Virginia Athletics Foundation (VAF) by managing the gift acknowledgement and major gift documentation processes;
providing proposals, agreements, pledge forms, and services to the frontline major gift fundraising staff; and reporting
on the Foundation’s development activity. The Director of Gift Documentation and Acknowledgements has an
understanding of the University’s development and fundraising protocols, is self-motivated, collaborative, and efficiently
and effectively fulfills a variety of duties.

Responsibilities

Director of Gift Documentation and Acknowledgements

Reports to: Chief Operating Officer

Supervisory Duties: None

Time Requirements: 40 hours per week – Monday through Friday

Overview

The Director of Gift Documentation and Acknowledgements contributes to the success of the fundraising efforts of the
Virginia Athletics Foundation (VAF) by managing the gift acknowledgement and major gift documentation processes;
providing proposals, agreements, pledge forms, and services to the frontline major gift fundraising staff; and reporting
on the Foundation’s development activity. The Director of Gift Documentation and Acknowledgements has an
understanding of the University’s development and fundraising protocols, is self-motivated, collaborative, and efficiently
and effectively fulfills a variety of duties.

Responsibilities

• Manage gift agreement process from drafting through approval and signature stages, following University

guidelines and best practices

• Manage the acknowledgement letter process from creation to mailing
• Circulate Men’s Basketball, Football, and Baseball suite lease agreements, all gift agreements, and annual VAF

Policies for digital signatures via DocuSign

• Report fundraisers’ proposal and donor contact activity to Executive Director and Athletics Director.
• Report on portfolio activity to fundraisers
• Assist VAF Business Intelligence team liaising with University Advancement Prospect Management department
• Maintain inventory of gift agreement, pledge form, and proposal templates
• Create Endowment accounts in Paciolan database including the tracking of recipients
• Review and confirm accuracy of donor acknowledgment letters sent under University President’s and Vice

President for Advancement’s signatures

• Oversee student-athlete sport participation data in Advance database
• Other duties as assigned

Qualifications

• Ability to interact with executive-level administrators; Advancement, VAF development, and Athletics

Department staff; and VAF donors

• Ability to manage multiple, detailed projects in an efficient and timely manner
• Strong organizational, communication, and problem-solving skills with keen attention to detail
• Commitment to maintaining confidentiality of sensitive information
• Excellent communication, writing, and editing skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite and Adobe Pro
• Experience with data entry and reporting required; experience with EverTrue and Tableau strongly desired

Benefits*

• Annual incentive program based on staff performance
• Paid personal leave and 12 paid holidays
• Health, dental, life, and long-term disability insurance
• 401k plan with employer contribution
• On-site parking provided

• Football and basketball season tickets for employee and eligible family members
• Family pass for regular season home UVA Olympic sport events
• Recreation pass providing access to all UVA recreation facilities

*Benefits subject to change

Committed to attracting and retaining a diverse staff, the Virginia Athletics Foundation honors your experiences, perspectives, and
unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming so
we can best achieve our mission of supporting our broadly diverse donors, teams, and networks of engaged alumni, parents, and
friends of the UVA Athletics.

The VAF embraces an in-office work environment.

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