Director of Operations / Assistant Coach, Women's Golf

EXPIRED

Job Posting Title:

Director of Operations / Assistant Coach, Women's Golf

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Hiring Department:

Intercollegiate Athletics

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Position Open To:

All Applicants

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View Full Description

Job Posting Title:

Director of Operations / Assistant Coach, Women's Golf

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Hiring Department:

Intercollegiate Athletics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Additional hours will be required to include early mornings, evenings, weekends and holidays.  Travel required. This job is not suitable for remote work and is expected to work regular, on-site hours.

Purpose

This position supports the Head Coach and Women’s Golf program by managing logistical and/or support functions including, but not limited to, budgeting, scheduling, travel, equipment, facilities, compliance functions and business functions. Additionally, this position will assist with coaching responsibilities, contributing to the development and success of student-athletes both on and off the playing surface.

Responsibilities

• Assist with coaching responsibilities, including recruiting, training, motivating and developing elite student-athletes in pursuit of Championships. Assist coaching staff with NCAA compliance, including, but not limited to, assisting in monitoring weekly/hourly student athlete practice and competition hours and required days off. Assist coaching staff with timely completion of required compliance forms and documentation and ensure returned to appropriate compliance personnel.

• Assist with budget management.  Responsible for working with the coaching staff, Sport Administration and Business Office to plan and manage sport program assigned budgets based on current UT Athletics department policies, ensuring the appropriate allocation of resources to the sport program.  Including following and adhering to Athletics and University policies related to procurement, payments and budgeting. 

• Assist coaching staff with competition scheduling, creation of detailed itineraries and booking of travel plans following the proper UT Athletics and University travel policies and protocols.  Aid in the selection of lodging, flights and ground transportation.  Responsible for managing related items including uniforms and supplies, packing lists, equipment communication with host institutions and/or conference/NCAA as needed, and other related items.  Maintain and submit receipts and related travel expenses in a timely and accurate manner in accordance with Athletics policies and procedures. 

• Responsible for the planning and coordination of monthly Head Coach responsibility meetings at the direction of the Executive Senior Associate AD for Sport Administration and the Sport Administrator, as well as any other meetings as required by Compliance or the Business Office. Duties include input on agenda items based on sport program needs, record keeping, and follow-up as needed.  Submits monthly sport reports on behalf of the Head Coach to report on key performance indicators throughout the year. Performs additional duties and responsibilities as assigned by the Head Coach, Sport Administrator and Executive Senior Associate AD for Sport Administration. 

• Assist with Equipment and Facility Management. Responsible for the planning, selection, inventory, and audit of athletics apparel and equipment in direct coordination with the Equipment staff.  This position will be responsible for identifying uniforms, apparel, and equipment purchases in support of the Women’s Golf team. Work with Facilities on the management and upkeep of the practice and competition areas; including managing access, maintaining the facility and aiding in the planning of facility improvements and graphics updates.  Manage the Locker Room in terms of cleanliness, organization of all items and equipment, repairs, and furnishings. Keep any additional sport program spaces clean and organized.

• Coordinate golf camps by assisting with scheduling, logistics, preparation, ordering, contact numbers, mailings, apparel, and staffing. Additional on-site responsibilities include check in, dorm arrival and departure, dorm monitoring, assist with staff duties, assist with coordinating student athletes' duties, assist with transportation, and compliance (required to take and pass the NCAA Certification Exam annually).

• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking.  As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.

Required Qualifications

Bachelor's Degree. Knowledge of NCAA recruiting, academic, and administrative rules and regulations as they pertain to Women’s intercollegiate golf. Ability to collaborate with staff and provide critical thinking; consultation to achieve positive outcomes. Demonstrated exceptional character traits in integrity and fairness. Professional demeanor. Excellent interpersonal and communication skills. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s Degree or experience as a student-athlete in Women’s Golf at the NCAA Division I level. Experience with on-campus recruiting visits of prospective student-athletes. Demonstrated success in recruiting elite student-athletes to participate in the sport of Women’s Golf. Experience in a championship-quality collegiate environment.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

OPEN

Working Conditions

Uniforms and/or personal protection equipment (furnished). May work in all weather conditions, including extreme temperatures. May work around electrical and mechanical hazards. May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Climbing of stairs and ladders. Lifting and moving.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Apply Now

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