Director of Operations (Track & Field and Cross Country)

About UTEP

 

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

 

Hiring Department : Athletics

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends.

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About UTEP

 

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

 

Hiring Department : Athletics

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends.

FLSA status: Exempt.

Earliest Start Date: As soon as possible.

Salary : Commensurate with experience and education.

Travel: Required.

Required Application Materials:

• Resume
• Cover Letter
• List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

 

Responsible for the administration of a Division I Track and Field/Cross Country intercollegiate program.

Essential Functions

Responsible for continuous support to the program per director’s daily instructions and feedback. Other duties as assigned per Athletic Director and/or Sports Administrator. Director of Operations is also expected to commit to improving the position itself while on duty by providing analytical feedback upon request how to improve and simplify information flow within the program and through it, “systems over goals” type of approach. 

Provides direct support to camp directors, fund-raising director, and acts as a liaison to facility and building maintenance director for the coaching staff. Oversees program’s social media plan execution and is acting staff liaison to UTEP Athletics’ Lifeskills program.  

Oversee managers’ work schedules and student-athlete calendars. Assign duties to managers on daily basis and directly supervises them. Provides strong assistance in managing student-athlete academics, compliance logs, ABO paperwork, and various databases. Assists director in building various recruiting and alumni databases. 

Active participant in all things related to team travel providing support to director by completing all relevant paperwork in timely manner per team travel agent’s and UTEP ABO’s instructions/deadlines. Ability to travel with all three teams to all away competitions expected.

Fully in charge of supervising and executing all team equipment orders per director’s orders. The individual at Director of Operations position is solely responsible for program’s equipment inventory management and gear/equipment issuance per director’s instructions, managers and other staff members will provide support as needed.    

Employee agrees to abide by the Code of Ethics as set forth by the University of Texas at El Paso and the University of Texas System. Complies with all State, University, and Conference/NCAA policies. Demonstrates strong communication skills and maintains high ethical standards.

Strong computer skills will greatly assist in carrying out one’s duties effectively and in avoiding detrimental personal backlogs that will be a daily occurrence without these skills.

Supervisory Responsibilities  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. 

Qualifications

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's degree.

and

Experience: One year of experience related to the statement of duties and responsibilities or equivalent combination of education and experience. Past experience as a Track and Field/Cross Country student-athlete or as NCAA Track and Field/Cross Country coach helpful.

 

Preferred Qualifications: Actual multi-year experience as operations director for any NCAA affiliated sports team. 

Additional Information

 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.

While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. The noise level in the work environment ranges from moderate to very loud. Will be required to work nights and weekend as needed.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

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