Director of Women's Ice Hockey Operations

EXPIRED

Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/post...

Key Accountabilities

| Description |
Administration

• Works under the general direction of the head coach, but also works directly to support the assistant ice hockey coaches.
• Serves as the primary contact in the women’s ice hockey office for athletic department and College staff as well as alumni, prospective student-athletes and their families, media representatives, parents of athletes, and other constituents.
• Screens inquiries to head coach and strives to reduce unnecessary demands on his/her time.
• Drafts written responses for head coach or responds directly to written and verbal inquiries as appropriate. Coordinates travel arrangements for all coaches.
• Represents head coach at selected meetings and functions.
• Hires and directs team manager(s).
• Assists in the identification of potential opponents.
• Completes all job responsibilities in compliance with the policies, rules, and regulations of Dartmouth College, the NCAA, ECAC, and the Ivy League. | | Percentage Of Time | 20% |

| Description |
Recruiting

• Develops and maintains a comprehensive electronic recruiting database of all prospects.
• Serves as primary contact with the software company that supports the database.
• Creates and distributes progressive recruiting correspondence.
• Coordinates travel plans, schedules, and documentation for unofficial and official visits.
• Organizes and participates in visits to campus by prospects.
• Serves as liaison with the Deputy Director of Athletics regarding admissions information. | | Percentage Of Time | 20% |

| Description |
Friends Stewardship

• Serves as the primary women’s ice hockey contact person for the Friends of Dartmouth ice hockey and its Advisory Board.
• Assists the head coach in maintaining relationships with key supporters and Friends.
• Coordinates all Friends of Dartmouth ice hockey correspondence, including newsletters, e-mail updates, gift acknowledgements, and letters.
• Plans, organizes and manages special events (e.g., game day activities, receptions, special recognitions, alumni game and annual golf tournament).
• Works with head coach to develop and monitor annual Friends budget.
• Plans and organizes meetings of the Friends Advisory Board, develops appropriate reports to share with Board members, and provides Board members with administrative support as needed. | | Percentage Of Time | 10% |

| Description |
Budget Management

• Assists the head coach in developing the annual recruiting, equipment and general expense budgets (subvention and Friends).
• Works closely with athletic administrators to provide oversight of financial matters to ensure that resources are efficiently and effectively utilized and supported by the budget.
• Reviews and approves invoices, purchase orders, and monthly transaction reports.
• Communicates regularly with head coach and Business Office regarding status of budget. | | Percentage Of Time | 15% |

| Description |
Team Travel

• Works with Department’s travel coordinator and independently to plan logistics for away games, including transportation, lodging, meals, snacks, meeting space, audio-visual needs, practice times, and travel itineraries.
• Travels with team for away games and serves as on-site coordinator. Maintains open communication with service groups (hotels, caterers, bus companies) to anticipate and/or resolve issues.
• Reconciles expenses. | | Percentage Of Time | 15% |

| Description |
Game Day

• Oversees filming and video capture of all home and away games.
• Manages tape exchange.
• Liaison with event management staff and Athletic Facilities Office for home games.
• Plans, organizes and staffs pre- and post-game receptions.
• Serves as primary liaison with women’s ice hockey alumni and parents of players.
• Acts as host for recruits and their parents, and coordinates various pre- and post-game appointments. Arranges pre-game meals.
• Coordinates athlete complimentary admissions with compliance office and ticket office.
• Organizes coaches’ ticket requests.
• Coordinates tickets for prospects and families during recruiting visits. | | Percentage Of Time | 10% |

| Description |
Liaison

• Primary liaison between the women’s ice hockey staff and the offices within the department and College, including, but not limited to, Compliance, Student Enhancement, Facilities and Operations, Marketing and Promotions, Athletic Training, Strength & Conditioning, Varsity Athletics Communications, Business Office, Equipment Room, and Ticket Office.
• Uses independent judgment to represent head coach and make decisions when possible. | | Percentage Of Time | 5% |

| Description |
Other

• Organizes and coordinates: facility and practice schedules for Women’s, team awards banquet, student-athlete community service, youth clinics, and memberships and professional development opportunities for coaching staff | | Percentage Of Time | 5% |

| -- | Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. | | -- | Performs other duties as assigned. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?

   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)

2. (Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume Optional Documents 1. Cover Letter

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