Executive Administrator Assistant

EXPIRED

The University of Southern California (USC) is one of the world’s leading private research universities. An anchor institution in Los Angeles and a global center for arts, technology, and international business, USC is also one of the largest private employers in the City of Los Angeles.  We are searching for exceptional individuals to help us fulfill our mission: developing individuals and society as a whole through the cultivation and enrichment of the human mind and spirit. As an employee of USC, you will be part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.

World-renowned for its unparalleled combination of academic and athletic prowess, USC has a storied history of collegiate and Olympic success. The vision of the USC Department of Athletics is to be the most student-athlete centered athletics program in the country. USC Athletics is committed to serving and empowering its student-athletes by providing the support, resources, and environment for student-athletes to pursue a world-class education; engage in a meaningful and fulfilling college experience; transform into the best versions of themselves; compete for championships; and prepare to thrive after USC. A member of the Pac-12 Conference and Mountain Pacific Sports Federation, USC is proud to support nine men's (baseball, basketball, football, golf, swimming and diving, tennis, track and field, volleyball, water polo) and 12 women's (basketball, beach volleyball, cross country, golf, lacrosse, rowing, soccer, swimming and diving, tennis, track and field, volleyball, water polo) teams across 12 athletics venues.

Job Description :

USC Athletics is looking to hire an Executive Administrator Assistant to join our staff and student community of 600+ individuals.  This role is responsible for providing high-level support, scheduling, and coordination to the Director of Athletics and the Deputy Athletic Directors. Reporting directly to the Director of Athletics, the Executive Administrator Assistant is responsible for representing USC Athletics in a professional manner to a variety of internal and external constituents, including other Directors, coaches, staff, students, community members, visitors, and the Office of the President.

The University of Southern California (USC) is one of the world’s leading private research universities. An anchor institution in Los Angeles and a global center for arts, technology, and international business, USC is also one of the largest private employers in the City of Los Angeles.  We are searching for exceptional individuals to help us fulfill our mission: developing individuals and society as a whole through the cultivation and enrichment of the human mind and spirit. As an employee of USC, you will be part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.

World-renowned for its unparalleled combination of academic and athletic prowess, USC has a storied history of collegiate and Olympic success. The vision of the USC Department of Athletics is to be the most student-athlete centered athletics program in the country. USC Athletics is committed to serving and empowering its student-athletes by providing the support, resources, and environment for student-athletes to pursue a world-class education; engage in a meaningful and fulfilling college experience; transform into the best versions of themselves; compete for championships; and prepare to thrive after USC. A member of the Pac-12 Conference and Mountain Pacific Sports Federation, USC is proud to support nine men's (baseball, basketball, football, golf, swimming and diving, tennis, track and field, volleyball, water polo) and 12 women's (basketball, beach volleyball, cross country, golf, lacrosse, rowing, soccer, swimming and diving, tennis, track and field, volleyball, water polo) teams across 12 athletics venues.

Job Description :

USC Athletics is looking to hire an Executive Administrator Assistant to join our staff and student community of 600+ individuals.  This role is responsible for providing high-level support, scheduling, and coordination to the Director of Athletics and the Deputy Athletic Directors. Reporting directly to the Director of Athletics, the Executive Administrator Assistant is responsible for representing USC Athletics in a professional manner to a variety of internal and external constituents, including other Directors, coaches, staff, students, community members, visitors, and the Office of the President.

The ideal candidate will possess strong organizational skills to address, prioritize, and coordinate multiple problems and activities concurrently. Knowledge of and experience working in higher education preferred. Understanding of the unique culture and needs of college athletes preferred.

This position serves a diverse student and staff population, must demonstrate a commitment to improving outcomes for historically under-served populations, and is expected to contribute to the program’s diversity, inclusion, and equity efforts. USC Athletics is committed to increasing diversity in its staff and welcomes applications from persons of all backgrounds, ethnicities, races, genders, and sexual orientations.

This is an exempt position with work expected to include nights, weekends, and holidays.

Roles and responsibilities :

• Administers operations of the Athletics office. May include functions such as supervising staff, managing electronic information systems, authorizing acquisitions, maintenance and repair of equipment and facilities, ensuring department's conformity to university policies and procedures, and resolving complex departmental problems. Maintains currency on revisions to department and/or university policies and procedures. Analyzes department operations, prepares reports including conclusions and recommendations for change.

• Provides personnel management for the Athletics office. May include maintaining accurate, secure, and confidential staff records, reviewing all proposed departmental staff changes and recommending approval/denial, staff recruitment, staff development, and career succession planning.

• Establishes and maintains contact with staff members reporting directly to the Director of Athletics or Deputy Athletic Directors, monitors progress of department programs and projects, and apprises supervisor of progress toward and attainment of department goals.

• Manages special department projects on behalf of the Director of Athletics. Assists in formation of ad hoc committees and monitors progress toward completion of assigned tasks. Ensures that committee reports and recommendations are submitted in a timely manner. Follows up with implementation, as appropriate.

• Participates in department planning and implementation processes, as assigned. May include budget, contingency, disaster, growth, policy, program/project, space, staff and/or strategic planning.

• Assist with event development, planning and execution.  

• Develops and maintains effective communications programs within department. Ensures timely reciprocal exchange of information between Director of Athletics and staff.

• Assists in development, preparation, and delivery of reports, publications, speeches, presentations, official correspondence, etc., as needed or as assigned by the Director of Athletics.

• Assists in fundraising, public relations, and other activities at the request of the Director of Athletics, including representing the department at assigned functions and/or presentations.

• Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with Department of Public Safety. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of University’s crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.

• Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.

• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Qualifications:

• The ideal candidate will possess a bachelor’s degree and at least three years of experience (seven years preferred) in supervising administrative operations of a multi-faceted department. Combined experience/education as substitute for minimum education.

• Experience working in higher education and/or a sports related field ideal.

Salary Range:

The annual base salary range for this position is $85,000-$95,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

To Apply:

All candidates must submit a resume with their application. Additional materials may be requested at a later date. All USC employees will undergo reference checking and background screening prior to hire.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. 

-The ideal candidate will possess a bachelor’s degree and at least three years of experience (seven years preferred) in supervising administrative operations of a multi-faceted department. Combined experience/education as substitute for minimum education.

-Experience working in higher education and/or a sports related field ideal.

_ USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. _ USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the  Los Angeles Fair Chance Initiative for Hiring  ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu.  Inquiries will be treated as confidential to the extent permitted by law.

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