Executive Assistant, Women's Basketball

Department:

UCF Athletics - Women's Basketball

Under the direction of the Head Coach, Women's Basketball, position assists in a variety of administrative functions while implementing and maintaining administrative policies and procedures for the women's basketball program. 

Responsibilities include, but are not limited to:

• Assists in all aspects of women’s basketball program as assigned by Head Coach 
• Fields correspondence, reports, inquiries, memoranda and other general documents submitted to the women's basketball office, to include sensitive / confidential projects. Prepares appropriate documents / correspondence / meeting notes / itineraries / etc. as instructed. 
• Develops and implements administrative standards, policies and practices relative to area of operation.  Requires the obtaining and demonstrating a thorough knowledge of all NCAA Recruiting Rules, including recruiting contact, evaluation, compliance, and quiet/dead period. 
• Provides daily calendar /schedule support for the Head Coach, Women's Basketball as well as Assistant Coaches as needed. 
• Serves as women’s basketball primary contact regarding all aspects of Housing 
• Serve as liaison to Brand Experience
• Prepares and reviews documents requiring the signature of the Head Coach, Women's Basketball for accuracy and compliance with Athletics, University, NCAA, State, and Federal policies and procedures. Serves as women's basketball liaison to administrative units (marketing, business office, compliance, etc.) where appropriate.

Department:

UCF Athletics - Women's Basketball

Under the direction of the Head Coach, Women's Basketball, position assists in a variety of administrative functions while implementing and maintaining administrative policies and procedures for the women's basketball program. 

Responsibilities include, but are not limited to:

• Assists in all aspects of women’s basketball program as assigned by Head Coach 
• Fields correspondence, reports, inquiries, memoranda and other general documents submitted to the women's basketball office, to include sensitive / confidential projects. Prepares appropriate documents / correspondence / meeting notes / itineraries / etc. as instructed. 
• Develops and implements administrative standards, policies and practices relative to area of operation.  Requires the obtaining and demonstrating a thorough knowledge of all NCAA Recruiting Rules, including recruiting contact, evaluation, compliance, and quiet/dead period. 
• Provides daily calendar /schedule support for the Head Coach, Women's Basketball as well as Assistant Coaches as needed. 
• Serves as women’s basketball primary contact regarding all aspects of Housing 
• Serve as liaison to Brand Experience
• Prepares and reviews documents requiring the signature of the Head Coach, Women's Basketball for accuracy and compliance with Athletics, University, NCAA, State, and Federal policies and procedures. Serves as women's basketball liaison to administrative units (marketing, business office, compliance, etc.) where appropriate.
• Coordinates travel arrangements (airlines tickets, hotels, rental cars, etc.) for the Head Coach, and women's basketball staff as appropriate. Prepares expense and travel reports for reimbursement.
• Provides daily management of the women's basketball operating budget, to include regular collaboration with Athletics Business Office. Prepares purchase orders and orders supplies for program as needed.
• Prepares, tracks, and catalogs game contracts for women's basketball office. Develops / maintains master calendar of women's basketball events for Head Coach.
• Responsible for records management for the women's basketball office within Athletics, University, NCAA, and State guidelines.

Minimum qualifications: 

• Bachelor's degree and two (2) years of appropriate experience. 
• Appropriate graduate coursework or master’s degree may substitute at an equivalent rate for the required experience.

Preferred qualifications:

• As this position handles confidential materials and information daily, prefer previous advanced business / administrative experience, including: computer (Microsoft Office); organizational and interpersonal skills; and attention to detail. 
• Game day operations knowledge / experience
   

Due to the nature/scope of Athletics and Athletics events, position may require work during evenings, weekends, and holidays, as well as the ability to stand / walk for extended periods of time and occasional travel.
 

As a staff member of UCF Athletics, the selected candidate will be a person of integrity and character who shares a commitment for customer service and knowing / complying with NCAA, Conference, and institutional rules as they apply to the UCF Athletics program. 

Salary:

Negotiable

Please note that UCF Athletics operates as a Direct Support Organization (DSO) of the University of Central Florida, with different payroll and benefits than university employees. If interested in positions with the university, please click Here to visit their website.

As a proud member of the Big 12 Conference, our mission is to positively transform the lives of our students academically, athletically and personally through a nationally competitive intercollegiate athletics program that enhances the reputation and visibility of the university. We strive to be Florida's preeminent athletic program representing UCF and our community with distinction on the national stage as “Orlando's Hometown Team.”
 

UCF Athletics values our employees and working for us has its perks, including:  

• Benefit packages: Medical, Dental, Vision, Life Insurance, Supplemental Insurances, Flexible Spending & Health Savings Accounts, and Employee Assistance Program
• Wellness initiatives: UCF Athletics is recognized by Cigna Healthcare with the silver level Healthy Workforce Designation for our commitment to employee well-being and vitality through our benefits offerings, wellness platform and programming
• Paid time off for applicable positions, including annual and sick time off and paid holidays  
• Retirement savings options   
• Employee discounts, including tickets to many Orlando attractions   
• Tickets to UCF sporting events
• Education assistance   

To learn more about UCF and the Knights, visit our websites at ucf.edu and ucfknights.com.

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