Executive Operations Coordinator

EXPIRED

Job Description:

The Division of Athletics and Recreation at Brown University is seeking a highly organized and resourceful Executive Operations Coordinator (EOC) to support divisional operations and initiatives. This position plays a key role in ensuring the smooth execution of internal processes, communications, and strategic projects across a dynamic and high-performing department.

Reporting to the Senior Associate Director of Athletics Chief of Staff, the EOC will coordinate communication, logistics, and operations for the executive leadership team, support the implementation of strategic priorities, and serve as a central resource for staff across the division. This role is ideal for a detail-oriented professional who thrives in fast-paced environments and enjoys being at the heart of team coordination and organizational flow.

Key Responsibilities:

• ### Coordinate daily operational activities for executive leadership, including meetings, events, and divisional initiatives.
• ### Manage communication across internal teams and external stakeholders to ensure consistency and timely information sharing.
• ### Provide logistical and administrative support for divisional events, strategic projects, and planning processes.
• ### Oversee general office operations, including supply management, space coordination, and supporting student workers.

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Job Description:

The Division of Athletics and Recreation at Brown University is seeking a highly organized and resourceful Executive Operations Coordinator (EOC) to support divisional operations and initiatives. This position plays a key role in ensuring the smooth execution of internal processes, communications, and strategic projects across a dynamic and high-performing department.

Reporting to the Senior Associate Director of Athletics Chief of Staff, the EOC will coordinate communication, logistics, and operations for the executive leadership team, support the implementation of strategic priorities, and serve as a central resource for staff across the division. This role is ideal for a detail-oriented professional who thrives in fast-paced environments and enjoys being at the heart of team coordination and organizational flow.

Key Responsibilities:

• ### Coordinate daily operational activities for executive leadership, including meetings, events, and divisional initiatives.
• ### Manage communication across internal teams and external stakeholders to ensure consistency and timely information sharing.
• ### Provide logistical and administrative support for divisional events, strategic projects, and planning processes.
• ### Oversee general office operations, including supply management, space coordination, and supporting student workers.
• ### Assist with drafting correspondence, presentations, reports, and briefings to support department-wide efforts.
• ### Provide flexible support across the department during staffing gaps or peak periods.

Qualifications:

• ### Bachelor’s degree required. A combination of education and directly related professional experience may be considered in lieu of a degree.
• ### 1–2 years of administrative or operations experience, preferably supporting leadership or in a team coordination role.

Key Competencies:

• ### Excellent organizational and time-management skills with strong attention to detail.
• ### Outstanding communication skills, both written and verbal.
• ### Ability to adapt quickly, prioritize competing demands, and remain composed under pressure.
• ### Demonstrated initiative, problem-solving skills, and sound judgment.
• ### Comfort working in a collaborative, diverse, and inclusive campus environment.

All division employees are required to demonstrate exemplary ethical conduct and conformance to NCAA rules and regulations; the duties of the position are to be performed in compliance with all NCAA, Ivy League rules and regulations; and any rules violations on behalf of themselves or any knowledge of violations within the division are to be reported to the compliance office and appropriate parties. Employees in coaching positions must receive annual rules education on NCAA legislation related to recruiting by the compliance office and maintain current AED/CPR and First Aid certification (certification is available at no cost through the Division). 

Background Check – Criminal, Education, MVR

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2025-07-14

Job Posting Title:

Executive Operations Coordinator

Department:

Athletics and Recreation

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type :

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

 

Statement on Equity, Diversity and Inclusion:

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.

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