Fiscal Specialist (0081464)

Description

Title: Fiscal Specialist

Position Number: 0081464

Hiring Unit: INT ATHLETICS UHM, INT ATHLETICS UHM, INT ATHLETICS UHM

Location: UH at Manoa

Date Posted:

Closing Date:

Band: A

Salary : salary schedules and placement information

Description

Title: Fiscal Specialist

Position Number: 0081464

Hiring Unit: INT ATHLETICS UHM, INT ATHLETICS UHM, INT ATHLETICS UHM

Location: UH at Manoa

Date Posted:

Closing Date:

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

(* denotes essential functions)

1. *Assists with the daily fiscal operations of the Athletic Business Office.
2. *Assists with the reviewing and executing reimbursements for recruiting visits in coordination with the Compliance Office and in accordance with NCAA rules.
3. *Assists with reviewing, approving and executing payment documents for departmental purchases, including but not limited to BSN/Nike, Outrigger, other vendors, NCAA, Conference.
4. *Monitors and administers fixed assets (including disposal applications and adjustment) in eKuali Financial System (eKFS) and related reports.
5. *Administers game contest contracts and payment of guarantees. Process and coordinate non-cash game contract guarantees (i.e., issue purchase orders for airfare and/or hotel accommodation, informs Ticket Office should there be ticket allocation guarantees, etc).
6. *Serves as trade coordinator with administering, coordinating, and tracking the use and balances of in-kind corporate partner trade agreements including but not limited to air, hotels, restaurants.
7. *Assists with processing a wide range of eKFS transactions, including user access authorization, travel and expense reimbursements, and purchase requisitions.
8. *Reviews and executes scholarship forms to student-athletes for monthly stipend and book reimbursements.
9. *Responds to general inquiries on purchasing and reimbursement procedures including but not limited to eKFS, ARMS, Certificate of Vendor Compliance.
10. *Creates vendor codes for eKFS transactions. Coordinate with requesting departments to ensure accurate information is reflected in the vendor code profile.
11. Assist with training new departmental personnel and/or student employees.
12. *Maintains collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.
13. *Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
14. *Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future.
15. *Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
16. Other duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration, accounting or finance or related field and 1 year(s) of progressively responsible professional experience with responsibilities for financial accounting and/or fiscal/procurement administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business administration environment.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing and spreadsheet software.

Desirable Qualifications

1. Experience with University on-line systems, (eKuali Financial System (eKFS) and Teamworks).
2. Knowledge of University of Hawai`i organizations, applicable policies and procedures, and relevant practices.
3. Experience in intercollegiate athletics administration.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume, 3) names of 3 professional references (include title, email and phone number).

Inquiries : Tiffany Kuraoka, Assistant Athletics Director for Business Operations, tkuraoka@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/office...

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