Hospitality and Administrative Coordinator (Full-time) (University)

EXPIRED

JOB DESCRIPTION

INFORMATION

Job Title:

Hospitality & Administrative
Coordinator

Department:
Reports To:

Student Life
Campus Pastor & Dean of Athletics

EEOC Job Classification Administrative Support

FLSA Classification

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JOB DESCRIPTION

INFORMATION

Job Title:

Hospitality & Administrative
Coordinator

Department:
Reports To:

Student Life
Campus Pastor & Dean of Athletics

EEOC Job Classification Administrative Support

FLSA Classification
W/C Classification
Compensation

Workers
Non-exempt, full-time
8810 – Clerical
$20.00/hour

SUMMARY
Advance the mission and vision of TMUS by providing administrative support to The Mustang Athletic Club and Events
& Production to ensure seamless execution of events, gatherings, chapel, and initiatives that foster spiritual growth
among student-athletes. Works closely with student life leadership, to oversee the logistical and organizational
aspects of The MAC, chapel, and the administrative tasks for student life.

ESSENTIAL JOB FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. The MAC Event Planning & Coordination
   

 Assist in planning Main Events for The MAC, including coordinating with vendors, managing guest

communication, and handling logistics such as invitations, merchandise orders, and setup.

 Organize Weekly Gatherings by coordinating food orders, preparing presentation slides, and ensuring

the smooth operation of each event.

1. The MAC Communication & Scheduling
   

 Manage scheduling for Individual Meetings with team spiritual leaders, maintaining an organized



calendar and sending reminders as needed.
Support the creation and distribution of communication materials to promote club events and
activities.

1. The MAC Inventory & Procurement
   

 Oversee ordering and purchasing for food, materials, and merchandise, maintaining accurate records

for budgeting purposes.

 Work with club leadership to ensure resources are available for Team-Specific Discipleship initiatives,

including the selection, purchase, and distribution of Bible study materials.

1. General Hospitality
   

 Providing on-site hospitality for chapel speakers, alumni, and other guests of chapel and The MAC.

1. Administration
   

 Coordinate with chapel speakers to secure travel, hotel arrangements, payments, and

reimbursements.

Input Chrome River data for Events & Production team.
 Oversee the calendar for chapel events and The MAC events.

1. Performs other related duties as assigned.
   

QUALIFICATIONS

Reviewed 7/1/2025

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• Has a personal relationship with Jesus Christ and a demonstrated commitment to the doctrinal position of

TMUS and a continuous exhibition of a desire to minister and serve others in varied capacities.

• Demonstrated ability to establish and maintain effective working relationships with staff, faculty, vendors,
students, &/or community members of diverse academic, socio-economic, cultural, & ethnic backgrounds.

• Excellent written and verbal communication skills.
• Strong organizational and interpersonal skills.
• Service oriented with strong interpersonal and communication skills and the ability to work effectively with a

wide range of constituencies in a diverse community.
• Exercise confidentiality, good judgment and discernment.
• Must successfully pass a background investigation.

SUPERVISORY RESPONSIBILITY

• This position has no supervisory responsibilities.

EDUCATION AND EXPERIENCE

• Bachelor degree from TMU.
• Proficient in Microsoft Office Suite or similar software.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk and hear. The employee

frequently is required to stand; walk; has full dexterity of hands and arms.

• This position requires the ability to occasionally lift office products and supplies, up to 30 pounds.
• No travel with overnight stay expected.

ADDITIONAL INFORMATION
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any
time with or without notice.

The Master’s University & Seminary does not discriminate on the basis of race, color, national origin, ancestry, gender,
age, marital status, veteran status or prior military service, medical condition, or any physical or mental disability. We
are committed to practicing principles of equal employment opportunity and diversity based upon sovereign Biblical
principles.

Reviewed 7/1/2025

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