Human Resources Coordinator, Department of Athletics

EXPIRED

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

 

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

 

Current  Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.  

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Human Resources Coordinator works collaboratively with the Department of Athletics, Human Resources, and Payroll to ensure efficient and accurate processing of all human resources-related transactions across Athletic administrative and sports units. Utilizing a high degree of autonomy, confidentiality and independent judgment, provides support to maintain various University Human Resources guidelines and functions including recruiting, hiring, onboarding, compensation changes, and employee records.

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Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

 

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

 

Current  Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.  

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Human Resources Coordinator works collaboratively with the Department of Athletics, Human Resources, and Payroll to ensure efficient and accurate processing of all human resources-related transactions across Athletic administrative and sports units. Utilizing a high degree of autonomy, confidentiality and independent judgment, provides support to maintain various University Human Resources guidelines and functions including recruiting, hiring, onboarding, compensation changes, and employee records.

Job Description

Essential Functions:

• Supports the Department of Athletics with initiating and processing the hiring, onboarding, employment and compensation changes, and offboarding within the division in adherence to University and Department of Human Resources policies and procedures. 

• Serves as a centralized Talent Liaison for the Department of Athletics and assumes tasks related to initiating, changing, or ending employment for employees (full-time, part-time, student, contingent, or temporary) in Workday, including coordination and tracking of records, including budgetary information and impacts, employment dates, accurate and timely pay, job descriptions, stipends, and performance appraisals.

• Tracks and initiates contractual bonuses, additional compensation payments, and required salary increases.

• Reviews employee costing allocations for proper funding sources.

• Prepares reports including open positions, compensation reconciliations, contractual obligations, and bonuses.

• Maintains confidential files and records and accurate documentation of employment and compensation matters. 

• Point of contact for all student hiring, onboarding, including Form I-9 compliance, compensation changes, and offboarding.

• Evaluates requests for volunteers, ensuring they meet required guidelines. Facilitates background screening, onboarding, and offboarding procedures.

• Initiates and tracks background screenings for all Athletic camps and clinics. 

• Communicates and coordinates department-wide events, trainings, and announcements. 

• Organizes Athletics’ annual performance evaluation process for staff.

• Participates in regularly scheduled Human Resources department and Employment Solutions team meetings. 

• Supports Central Human Resources initiatives as needed.

• Other duties as assigned.

Required Education, Knowledge, Skills, Abilities:

• Associate’s degree with at least two years experience in Human Resources or related field. 

• Strong interpersonal, verbal, and written skills.

• Proficient in MS Office, the Internet, and other relevant software or applications. 

• Ability to maintain the confidentiality of privileged information and perform a range of duties that require sensitivity, independent judgment, flexibility and discretion.

• Excellent communication skills, both verbal and written.

• Strong attention to detail.

• Highly organized, with the ability to keep tasks moving forward.

• Ability to multitask and prioritize daily assignments and activities with minimal direction.

• Strong critical thinking skills, decisive judgment, and the ability to work with minimal supervision.

• Ability to analyze complex information and define and solve problems.

• Ability to interpret and advise on governmental and University policies and procedures.

• Ability to work effectively with various constituencies in a diverse community.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor’s degree.

• Experience in a higher education environment.

• Prior experience using Workday.

• Knowledge and understanding of federal regulations regarding employment. 

• Understanding of human resources procedures, practices, policies and laws, or an equivalent combination of education and experience. 

Accountabilities: 

• Responsible for own work.

 

Environmental Conditions: 

• No adverse environmental conditions are expected. 

• This position is an on-site position located on the Reynolda Campus in Winston-Salem, NC.

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee’s supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment. 

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.  ​

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