Human Resources Specialist (0096991T)

Description

Title : Human Resource Specialist (0096991T) - Readvertisement

Position Number : 0096991T

Hiring Unit: Athletics Department

Location: UH at Manoa

Date Posted: October 15, 2025

Closing Date: October 29, 2025

Band: B

Full Time/Part Time: Full-time

Description

Title : Human Resource Specialist (0096991T) - Readvertisement

Position Number : 0096991T

Hiring Unit: Athletics Department

Location: UH at Manoa

Date Posted: October 15, 2025

Closing Date: October 29, 2025

Band: B

Full Time/Part Time: Full-time

Temporary/Permanent: Temporary position with the potential to be permanent.

Duties and Responsibilities (*denotes essential functions)

• *Serves as the chief HR advisor to the Athletics Director and senior leadership, providing expert guidance on employee relations, strategic planning, and complex personnel issues.
• *Oversees all HR functions, including preparing and managing all personnel transactions, ensures accurate position classifications, and directs the full recruitment life cycle from posting to selection, ensuring job offers are in compliance with UH administrative policies, state and federal rules and regulations.
• *Develops and maintains processes for internal human resources management and control (e.g. timesheets for Supplemental Agreement, camp/clinic payments, complimentary ticket, taxation for employees for non-cash benefits received, etc.).
• *Upholds and enforces all university policies, state and federal laws, and NCAA regulations related to human resources. This includes conducting background checks, managing confidential employee information, and advising on compliance matters.
• *Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there are reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
• *Leads efforts in drafting and preparing action memorandums for personnel actions requiring approval from the President or Board of Regents and managing employment agreements, including negotiations and amendments. Executes coaches and staff employment agreements, informing leadership of expirations and recommending amendments.
• *Addresses labor relations issues, conducts fact-finding, and provides guidance and support for disciplinary situations to the Athletics Director in determining appropriate course of action. Acts as a liaison with the HGEA, regarding employment agreements, Supplemental Agreements, and employment matters. Serves as Designated Employer Representative for BU 01 random drug and alcohol testing program.
• *Provides mentorship and working supervision to the HR Specialist, setting expectations and offering technical guidance.
• *Develops and leads workshops for all athletics staff on HR policies, benefits, and internal processes.
• *Maintains strong relationships with the Athletics Department, university system offices, and other key stakeholders. Represents the Athletics Department in discussions with university offices regarding policy changes and special requests, and proactively responds to salary surveys and other inquiries from internal and external partners.
• Prepares and updates organization charts and functional statements according to established policies and guidelines. Prepares all necessary correspondences and documents for reorganizations within the department.
• Other duties as assigned.

Minimum Qualifications

• Possession of a baccalaureate degree in human resources management, business administration, public administration, sports management, or related field and 5 year(s) of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices and techniques in the area of human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.

• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Thorough understanding of position classification, salary administration, and HR database management systems.

• Possess exceptional tact, diplomacy, and judgment when interacting with diverse groups.

• Proven ability to address and resolve complex, sensitive HR issues while maintaining confidentiality. Skilled at organizing, prioritizing, and managing multiple tasks and competing deadlines in a fast-paced, high-pressure environment.

• Demonstrated ability to work effectively both independently with minimal direction and as a key contributor within a team.

• Experience conducting investigations and producing fact-finding reports.

Desirable Qualifications

• Familiarity with University of Hawaii or an institution of higher education administrative policies and procedures.

• Experience with Peoplesoft, On-Line Leave Management System, and Neogov or similar recruitment platform.

• Experience processing documentation for foreign hires.

• Genuine interest and passion for intercollegiate athletics.

• Experience in a University Athletic Department Human Resource Office.

• Ability to understand and work effectively in Hawai‘i’s multi-cultural society.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume, and 3) names of 3 professional references (include title, email and phone number).

Inquiries : Paula Nishimoto, HR Specialist, paulaa@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/office...

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titlei..., or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/office...

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