Job Summary

 

Under the direction of the Senior Associate Athletics Director, provide on-site event management for a wide variety of athletics-based and rental events inside Intercollegiate Athletics (ICA) facilities. Utilize knowledge of ICA practices and University policies to resolve seating, accessibility, and other common patron/client issues. Coordinate preparation and execution of event-based logistics, including facility setup/breakdown, security, scoreboard controllers, PA systems, etc. Work closely with ICA’s large student worker pool to recruit, train and schedule necessary staff at each event.

 

Apply By Date

August 4, 2025 at 11:59pm

 

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

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Job Summary

 

Under the direction of the Senior Associate Athletics Director, provide on-site event management for a wide variety of athletics-based and rental events inside Intercollegiate Athletics (ICA) facilities. Utilize knowledge of ICA practices and University policies to resolve seating, accessibility, and other common patron/client issues. Coordinate preparation and execution of event-based logistics, including facility setup/breakdown, security, scoreboard controllers, PA systems, etc. Work closely with ICA’s large student worker pool to recruit, train and schedule necessary staff at each event.

 

Apply By Date

August 4, 2025 at 11:59pm

 

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Demonstrated experience in event management including coordination for sporting events at a recreation facility, collegiate athletics department, professional sports or similar.
• Experience in facility management practices and procedures.
• Experience in managing event venues and facilitating events such as performances, lectures, banquets, conferences, and athletic events.
• Experience with event scheduling and booking procedures.
• Experience setting up and troubleshooting audio-visual equipment. Experience training and supervising staff.
• Demonstrated organizational and planning skills to prioritize and coordinate multiple complex and detailed projects simultaneously and maintain a high level of productivity.
• Ability to establish and implement quality customer service procedures. Problem-solving skills to elicit information needed to clarify inquiries and requests; to define problems and develop problem-solving methodologies; to perform analyses and summarize findings; and to develop and implement recommendations.

 

Preferred Qualifications

• Knowledge of University policies and procedures relating to the use of University facilities.
• Organizational skills to effectively facilitate the efficient running of an event facilities, which have numerous and varied events and skills to manage multiple tasks and projects, set workload priorities and meet deadlines.
• Knowledge of fire and safety codes, regulations, and emergency procedures related to public assembly facilities.
• Skill to author reports, correspondence, etc. Organizational and multi-tasking skills to effectively manage simultaneous needs of a high volume programming; set workload priorities and meet deadlines
  

Key Responsibilities

• 60% - Event Management
• 20% - Venue Management
• 20% - Reservation & Administrative Management

 

POSITION INFORMATION

• Salary or Pay Range: $26.82/hr. - $47.61/hr. (Dept. budgeted range: $26.82/hr. - $28.00/hr. Commensurate with experience)

• Salary Frequency: ** Biweekly**

• Salary Grade: Grade 19

• UC Job Title: EVENTS SPEC 2

• UC Job Code: 006291

• Number of Positions: 1

• Appointment Type: Staff: Career

• Percentage of Time: 100** %**

• Shift (Work Schedule): Monday – Friday, ** **** 8am – 5pm ***. Nights and weekends as needed based on event schedule.*

• Location: ** Davis, CA**

• Union Representation: 99 - Non-Represented (PPSM)

• Benefits Eligible: ** Yes**

• This position is 100% on-site

 

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia....

• High quality and low-cost medical plans to choose from to fit your family’s needs 
• UC pays for Dental and Vision insurance premiums for you and your family 
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave 
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement 
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement 
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement 
• Access to free professional development courses and learning opportunities for personal and professional growth 
• WorkLife and Wellness programs and resources 
• On-site Employee Assistance Program including access to free mental health services 
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage 
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles 
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

 

Physical Demands

• Standing - Frequent 3 to 6 Hours 
• Walking - Occasional Up to 3 Hours 
• Sitting - Occasional Up to 3 Hours 
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours 
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours 
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours 
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours 
• Reaching overhead - Occasional Up to 3 Hours 
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours 

 

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours 
• Loud noise levels - Occasional Up to 3 Hours 
• Marked changes in humidity or temperature - Occasional Up to 3 Hours 
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours 
• Extreme Temperatures - Occasional Up to 3 Hours 

 

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours 
• Complex problem solving/reasoning - Occasional Up to 3 Hours 
• Ability to organize & prioritize - Frequent 3 to 6 Hours 
• Communication skills - Frequent 3 to 6 Hours 
• Numerical skills - Occasional Up to 3 Hours 
• Constant Interaction - Frequent 3 to 6 Hours 
• Customer/Patient Contact - Occasional Up to 3 Hours 
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours 

 

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. 
  

 

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

 

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

 

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. 

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination 

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere 

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/re...

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