Part-Time Sports Management Secretary

EXPIRED

East Stroudsburg University is hiring a Part-Time Sports Management Secretary! Located in the beautiful Pocono Mountains of Pennsylvania, ESU’s proximity to New York City and Philadelphia provides convenient access to internships, careers and social activities. Just minutes from campus are the country’s largest water parks, scenic Delaware Water Gap Recreation Area, Appalachian Trail, and other opportunities for recreational fun.

As the Part-Time Sports Management Secretary, you will need to think creatively and be comfortable executing various administrative tasks to assist customers. You will be an active member of the Sports Management team and will work closely with the Department Chair to coordinate department hosted events. You will thrive in this role if you like combining your clerical background and interpersonal skills all while skillfully managing departmental physical and electronic files. To be successful in this role the applicant must be able to effectively pivot between work tasks, possess strong critical thinking skills, and have excellent customer service.

Your hours will be based on the needs of the department, but you may have to flex your schedule to work from time to time based on the needs of the business to be a true Part-Time Sports Management Secretary. When our team shows up for work, they are energized and motivated to succeed all while being the most crucial piece to keeping the ESU operations humming.

What Will I Do At ESU? (AKA Essential Duties)

• Serve as clerical support for the Sport Management (SMGT) department, and the chair of the SMGT department.
  
• Coordinate meetings and maintain calendars for chairperson.
  
• Make appointments for faculty as directed.
  
• Receive students, parents, other guests and refer them to the appropriate faculty member.
  
• Operate and supervise the operation of office equipment.
  
• Manage all department files (invoices, travel approval, travel expense, undergrad/grad internship, graduate files, etc.)
  
• Type correspondence, agendas, minutes, reports, tables, brochures and misc. Copy tests, quizzes, articles, misc. Scan various documents and creates pdfs.
  
• Submit work orders for the department. Post work study positions on ATLAS. Create, type, distribute work study policy manual. Supervise departmental work study students.

• Assist with development of reports; 5 Year Review, annual and limited studies. Correspond with potential internship site administrators.

East Stroudsburg University is hiring a Part-Time Sports Management Secretary! Located in the beautiful Pocono Mountains of Pennsylvania, ESU’s proximity to New York City and Philadelphia provides convenient access to internships, careers and social activities. Just minutes from campus are the country’s largest water parks, scenic Delaware Water Gap Recreation Area, Appalachian Trail, and other opportunities for recreational fun.

As the Part-Time Sports Management Secretary, you will need to think creatively and be comfortable executing various administrative tasks to assist customers. You will be an active member of the Sports Management team and will work closely with the Department Chair to coordinate department hosted events. You will thrive in this role if you like combining your clerical background and interpersonal skills all while skillfully managing departmental physical and electronic files. To be successful in this role the applicant must be able to effectively pivot between work tasks, possess strong critical thinking skills, and have excellent customer service.

Your hours will be based on the needs of the department, but you may have to flex your schedule to work from time to time based on the needs of the business to be a true Part-Time Sports Management Secretary. When our team shows up for work, they are energized and motivated to succeed all while being the most crucial piece to keeping the ESU operations humming.

What Will I Do At ESU? (AKA Essential Duties)

• Serve as clerical support for the Sport Management (SMGT) department, and the chair of the SMGT department.
  
• Coordinate meetings and maintain calendars for chairperson.
  
• Make appointments for faculty as directed.
  
• Receive students, parents, other guests and refer them to the appropriate faculty member.
  
• Operate and supervise the operation of office equipment.
  
• Manage all department files (invoices, travel approval, travel expense, undergrad/grad internship, graduate files, etc.)
  
• Type correspondence, agendas, minutes, reports, tables, brochures and misc. Copy tests, quizzes, articles, misc. Scan various documents and creates pdfs.
  
• Submit work orders for the department. Post work study positions on ATLAS. Create, type, distribute work study policy manual. Supervise departmental work study students.

• Assist with development of reports; 5 Year Review, annual and limited studies. Correspond with potential internship site administrators.

• Use OneSIS to add/change advisor, major and minor for students Coordinate and schedule facilities, catering, IT arrangement for events create flyers for special events, meetings, and misc. Edit the SMGT brochure.

What We're Looking For (AKA Qualifications)

• Minimum Experience & Training: Six months as Clerk Typist 1; or Completion of high school business curriculum which included at least one typing course; or Any combination of equivalent experience and training.

• Demonstrate and apply critical thinking skills to solve problems independently; make independent decisions that support the needs of the University and its students

• Able to quickly pivot between work tasks when unplanned events occur that need immediate attention

• As established by the Commonwealth classification for Clerk Typist 2 positions.

• Able to read, write, and comprehend English; able to follow verbal instructions.

• Experience with Word, Excel, Teams required.

What We Offer

• Salary: $18.05 hourly
• Living by the Warrior Code:
  • Accountable for One's Actions
  • Committed to Self-Growth
  • Willing to Sacrifice for the Greater Good
  • Positive, Honest, and Loyal
  • Respectful of the Environment and Community
  • Dedicated to Empowering Others

And yes, legal made us spell this out…
Must be at least 18 years old and be able to read and write English. Employment with ESU is contingent on the selected candidate passing a thorough background check that includes: FBI fingerprinting, PA Child Abuse, and employment. We are proud ESU is an equal opportunity employer. For more information on President Long's 10-point plan, click here: https://www.esu.edu/president/10-action-plan.cfm

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