Program Coordinator

Department Statement:

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity, inclusion and expression to build a strong Sun Devil Community reflective of ASU’s charter.

SDA affirms ASU’s commitment to equal employment and is fully committed to the principles of student-athlete welfare, competing with integrity, gender equity and inclusion, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the conference, and the nation.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Profile:

Administrative Operations Specialist 2

Job Family:

View Full Description

Department Statement:

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity, inclusion and expression to build a strong Sun Devil Community reflective of ASU’s charter.

SDA affirms ASU’s commitment to equal employment and is fully committed to the principles of student-athlete welfare, competing with integrity, gender equity and inclusion, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the conference, and the nation.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$64,400.00 USD Annual

Job Description:

Coordinates activities and functions in support of the Senior Associate Athletics Director/Senior Woman Administrator to ensure that goals and objectives related to sport program oversight, conference liaison duties, and internal operations are accomplished in alignment with priorities, deadlines, and budget constraints. This position supports a range of administrative and operational activities that are central to the success of Sun Devil Athletics’ sport programs and conference representation efforts. Duties include support of daily tasks, logistical coordination, documentation, and stakeholder engagement to ensure efficient operations and responsiveness to evolving priorities. Adheres to NCAA and Big 12 rules and regulations, as well as the policies and procedures of the department, the university, and the Arizona Board of Regents.

Salary Range : $51,500 - $64,400; DOE

Essential Duties:

• Provides direct support to the Senior Associate Athletics Director/Senior Woman Administrator across all assigned sport programs and national conference commitments.

• Manages executive calendar, meeting agendas, briefings, and follow-up actions.

• Organizes travel arrangements, processes registrations, completes reconciliations, and coordinates RSVP tracking for professional development and competition oversight travel.

• Oversees document and file management including Adobe document routing, digital filing systems, and storage of records.

• Coordinates onboarding and orientation logistics for new staff within supported sport programs.

• Assists in the coordination of Big 12 Council and NCAA Committee responsibilities, including scheduling, communication, and documentation.

• Supports special projects and initiatives at the direction of the Senior Associate AD, including internal and external reports, research, and collaborative planning.

• Provides logistical coordination for meetings, including room reservations, tech setup, catering orders, and on-site support.

• Assists in planning and supporting athletic and sport events, including liaising with sport administrators, coaches, and external partners.

• Drafts and compiles briefing documents for meetings, events, and committee participation.

• Develops and maintains systems for tracking program needs, priorities, and recurring tasks to ensure seamless operations.

• Serves in a supportive administrative role across areas such as communication, scheduling, reporting, and compliance-related tasks.

• Interacts and coordinates with staff, coaches, and external stakeholders to support program goals.

• Performs all other duties as assigned.

Minimum Qualifications:

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications:

• Experience in intercollegiate athletics or related sport administration.

• Experience supporting executive-level administrators.

• Experience with travel planning, reconciliation, and event coordination.

• Experience with Microsoft Office, Adobe Acrobat, and digital filing systems.

• Knowledge of NCAA, Big 12, and/or other athletic governance structures.

• Excellent organizational and written/verbal communication skills.

• Ability to manage multiple priorities in a dynamic fast paced environment.

Working Environment:

Activities are primarily performed in a standard office setting. Must be able to lift up to 25 pounds occasionally and participate in evening and weekend athletic events as required.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply

_ Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:_

https://www.myworkday.com/asu/d/inst/...

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

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