Registrar Specialist II

EXPIRED

Position Title:

Registrar Specialist II

Job Group:

Professional & Scientific

Position Title:

Registrar Specialist II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 2 years of related experience

Preferred Qualifications:

Experience which demonstrates ability to analyze problems and communicate solutions. 
Work experience interpreting and communicating complex policies.
Experience which demonstrates strong attention to detail and organizational skills. 
Strong verbal and written communication skills with the ability to effectively collaborate with college, faculty, staff, and administrators. 
Experience managing multiple competing priorities independently. 
Experience which demonstrates proficiency using information systems/software, the Microsoft suite, and other technologies

Job Description:

The Office of the Registrar at Iowa State University is seeking applicants for a Registrar Specialist II for the Certifications and Eligibility team within the Office of the Registrar and will work primarily in the space of Athletic Certification. The successful candidate must possess the ability to interpret the academic catalog and university, college, and departmental policies as they pertain to the athletic certification process. Proficiency with the Big XII and National Collegiate Athletic Association policies and bylaws, specifically Bylaw 14 will be paramount.  As the primary contact for the certification processes, the Registrar Specialist II will interpret daily reports, prepare preliminary transfer athlete evaluations and documentation, evaluate student records and schedules, and collaborate for annual NCAA reporting on behalf of the university. The successful candidate will demonstrate a keen attention to detail, an enthusiasm for researching issues, and a willingness to collaborate across multiple functional teams.

This position includes responsibilities and priorities that fluctuate with both the academic calendar and the athletic schedules of the university and will facilitate the implementation and adaptation of university system enhancements and Athletic Compliance software.

The Registrar Specialist II will provide support for the Degree Completion team and will assist with the university commencement ceremony planning and execution at the conclusion of spring and fall terms.

Additional information:  Office hours: 8:00am - 5:00pm Monday-Friday, with flexible hours between 7:30 am – 5:30 pm. The Office of the Registrar supports University WorkFlex opportunities following a position-appropriate training period. Evening and weekend hours required for the University Commencement Ceremony each fall and spring semester.

Example of Duties

• Research, interpret, clarify, and apply varied policies, regulations, procedures, and guidelines, and analyze data and apply judgement.

• Provide exceptional customer service to students, families, and individuals from across campus.

• Develop, maintain, and/or follow documentation related to policies, procedures, and guidelines.

• Prioritize multiple deadline-based responsibilities.

• Preparing athletic reports, updating certification records, and proofreading documents for accuracy.

Level Guidelines
• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals
• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues
• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems
• Responds to a broad range of inquiries and requests
• May provide training and/or direction to lower-level staff
• May lead projects of moderate scope and complexity
• Provides guidance to students

Appointment Type:

Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:

March 31, 2025

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS807

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.

Original Posting Date:

December 6, 2023

Posting Close Date:

December 13, 2023

Job Requisition Number:

R13559