Senior Associate AD / Finance

EXPIRED

Job Description

The Virginia Tech Department of Athletics embraces the core value of diverse and inclusive communities and respects the educational benefits of diverse ideas, peoples, and cultures in order to contribute to the equitable inclusion and just engagement of the world’s communities. Guided by our motto, Ut Prosim (That I May Serve), the Virginia Tech Department of Athletics is committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community. We are committed to attracting and retaining student-athletes, coaches, and staff from diverse backgrounds while also fostering an inclusive educational and work environment free from any discrimination based on age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status.
The Senior Associate Athletic Director for Finance will serve as the lead financial officer for the Virginia Tech Athletic department, overseeing all finance and business activities including strategic and long-range financial planning, budgeting, reporting, purchasing, and travel. This position will serve on the Director of Athletics’ leadership team, reporting directly to the Director of Athletics with a reporting line to the university’s Executive Vice President and Chief Operating Officer.
Responsibilities will include:
Work closely with the Director of Athletics and departmental leadership team to develop and implement the overall financial strategy for the Athletic Department.
Manage and oversee the departmental business staff, which currently includes a team of seven direct reports and their operational staff and maintain a culture of compliance.
Oversee the annual budget process for the Athletic Department including developing revenue/expense projections in collaboration with the University’s Office of Budget & Financial Planning.
Work collaboratively with university stakeholders to implement and maintain university policies, procedures, and business practices.
Review and approve purchase requisitions, travel expense vouchers, and procurement card charges for assigned sports and operational areas to ensure compliance with University, NCAA and Conference policies/procedures.
Oversee the monthly reconciliation process for Athletics. Ensure all accounts are reconciled and reported to the University.
Complete Audited Financial Statements; compile monthly financial statements; assist with open records requests as needed; review and process game contracts; assist with internal audits; coordinate procurement solicitations with the University Procurement Department, and contract review with the University’s Legal Counsel.
In collaboration with the Office of the University Controller, ensure the accuracy and timeliness of external reporting including the annual NCAA financial reporting activities.
Prepare financial reports and effectively present and communicate to the various groups.
Serve as the financial liaison to both internal and external constituencies including Athletic and University Operations staff, NCAA and the ACC.

Required Qualifications

Job Description

The Virginia Tech Department of Athletics embraces the core value of diverse and inclusive communities and respects the educational benefits of diverse ideas, peoples, and cultures in order to contribute to the equitable inclusion and just engagement of the world’s communities. Guided by our motto, Ut Prosim (That I May Serve), the Virginia Tech Department of Athletics is committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community. We are committed to attracting and retaining student-athletes, coaches, and staff from diverse backgrounds while also fostering an inclusive educational and work environment free from any discrimination based on age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status.
The Senior Associate Athletic Director for Finance will serve as the lead financial officer for the Virginia Tech Athletic department, overseeing all finance and business activities including strategic and long-range financial planning, budgeting, reporting, purchasing, and travel. This position will serve on the Director of Athletics’ leadership team, reporting directly to the Director of Athletics with a reporting line to the university’s Executive Vice President and Chief Operating Officer.
Responsibilities will include:
Work closely with the Director of Athletics and departmental leadership team to develop and implement the overall financial strategy for the Athletic Department.
Manage and oversee the departmental business staff, which currently includes a team of seven direct reports and their operational staff and maintain a culture of compliance.
Oversee the annual budget process for the Athletic Department including developing revenue/expense projections in collaboration with the University’s Office of Budget & Financial Planning.
Work collaboratively with university stakeholders to implement and maintain university policies, procedures, and business practices.
Review and approve purchase requisitions, travel expense vouchers, and procurement card charges for assigned sports and operational areas to ensure compliance with University, NCAA and Conference policies/procedures.
Oversee the monthly reconciliation process for Athletics. Ensure all accounts are reconciled and reported to the University.
Complete Audited Financial Statements; compile monthly financial statements; assist with open records requests as needed; review and process game contracts; assist with internal audits; coordinate procurement solicitations with the University Procurement Department, and contract review with the University’s Legal Counsel.
In collaboration with the Office of the University Controller, ensure the accuracy and timeliness of external reporting including the annual NCAA financial reporting activities.
Prepare financial reports and effectively present and communicate to the various groups.
Serve as the financial liaison to both internal and external constituencies including Athletic and University Operations staff, NCAA and the ACC.

Required Qualifications

Significant financial leadership experience
Master's degree in Business Administration, Finance or Accounting or equivalent experience
Demonstrated ability to manage complex financial activities on behalf of a large organization
Experience building and leading operational teams
Ability to analyze and communicate complex financial information in support of leadership decision-making
Ability to effectively communicate within and across the organization
Commitment to diversity
Ability to maintain a high standard of integrity and professionalism

Preferred Qualifications

Experience in higher education financial management and reporting
Administrative experience in a "Power 5" intercollegiate athletic program
Knowledge of NCAA Division I rules and regulations

Appointment Type

Restricted

Salary Information

$150,000 +

Review Date

November 19, 2023

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Stuart Cochran  at stuart@vt.edu  during regular business hours at least 10 business days prior to the event.

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