Special Assistant to Athletic Administration - Aquatics

Job Profile:

Athletics Operations Specialist 2

Job Family:

Athletics Operations

Time Type:

Full time

Max Pay – Depends on experience:

$58,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

View Full Description

Job Profile:

Athletics Operations Specialist 2

Job Family:

Athletics Operations

Time Type:

Full time

Max Pay – Depends on experience:

$58,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Sun Devil Athletics seeks a Special Assistant to Athletics Administration for the aquatic sports of Men’s and Women’s Swimming & Diving, Women’s Water Polo, and Women’s Triathlon.  Under administrative direction, this position will provide resources, support, and coordination in the overall planning and implementation of aquatic programs and services. Reporting to the Senior Associate Athletics Director, incumbent must ensure compliance with the rules and regulations of NCAA and Big 12, as well as the policies and procedures of the University and the Arizona Board of Regents in all projects.

Salary Range : $50,000 - $58,000; DOE

Essential Duties:

Work with the Aquatic Sports coaches (Swimming, Water Polo, and Triathlon) to perform the following: 

Travel Operations: 

• Work to plan, request, execute, and reconcile all team, recruiting, and individual travel for each of the three aquatic sports. This process will be done in tandem with Anthony Travel and in the Concur platform. 

• Work on getting the travel packets completed for each coach and their assistants prior to travel so there are no discrepancies between rental cars, hotels, etc., report that information to business admin in case any/all sports administration want to attend the trip. 

• Assist the business office on all related paperwork regarding the visits, host money, flights, compliance approved, concur approved, and schedule the visit out with family of the recruits, the coaches, and compliance office.

• Place team food orders and pick-up food as needed.

Business Operations: 

• Serve as a liaison between the aquatic sport programs and Sun Devil Athletics. Reporting back any pressing information to the coaches, as well as communicating select information with the student-athletes. 

• Manage ARMS workflows for all team p-card, invoice and, requisition requests. This process will also include reconciling team transactions. 

• Oversee requests from independent contractor and outside consultants, ensuring all required paperwork is submitted and approved in a timely manner. 

• Manage office and mailing supply inventory for the aquatic sports, including business cards/stationary, copy paper/toner, and UPS shipping supplies

• Attend monthly Compliance and Director of Operations meetings

• Oversee all aspects of planning, running, and implementing events for the aquatic sports, including but not limited to the End of Year Banquet, meet and greet with the parents, select alumni/donor events, recruiting visits, and championships.

• Ensure timely communication with coaches and support staff. 

• Assist with the onboarding of new coaches as necessary.

Perform other duties as assigned.

Minimum Qualifications: Bachelor's degree and one (1) year experience in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications:

• Experience in an athletics environment. 

• Experience with individual and team travel and/or Concur.

• Experience with ARMS.

• Experience with project management.

• Demonstrated knowledge of management principles and practices. 

• Experience in planning, analyzing and coordinating activities and establishing priorities.

• Experience creating reports and analyzing data.

• Experience in the use of personal computer and MS Office programs, including calendar maintenance.

• Experience making decisions in a changing environment and anticipating future needs.

• Experience establishing and maintaining effective working relationships with diverse populations.

• Demonstrated knowledge of NCAA rules and regulations.

• Evidence of effective communication skills

• Experience in working in collaboration with a variety of individuals. 

• Experience in working in a culturally diversified environment.

Working Environment:

• Primary activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Required to stand for varying lengths of time and walk moderate distances to perform work.

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions.

• May travel with a team.

• May operate a motor vehicle.

• Regular use of standard office equipment including, but not limited to:  computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

• General supervision received from the Senior Associate Athletics Director.

• May supervise a student worker.

• Nights, weekends, and holidays may be required.

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity, inclusion and expression to build a strong Sun Devil Community reflective of ASU’s charter.

SDA affirms ASU is fully committed to the principles of student-athlete welfare, competing with integrity, gender equity and inclusion, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the Big 12, and the nation.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

_ Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:_

https://www.myworkday.com/asu/d/inst/...

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

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