Special Assistant to Athletic Administrator

Job Profile:

Athletics Operations Specialist 2

Job Family:

Athletics Operations

Time Type:

Full time

Max Pay – Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

View Full Description

Job Profile:

Athletics Operations Specialist 2

Job Family:

Athletics Operations

Time Type:

Full time

Max Pay – Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Under administrative direction in Sun Devil Athletics, assists senior level athletic administrators in the departments of Men’s and Women’s Basketball in providing resources, support, and coordination in the overall planning and implementation of programs and services. Ensures compliance with the rules and regulations of NCAA and Big 12, as well as the policies and procedures of the University and the Arizona Board of Regents in all projects.

Salary: $50,000-$55,000 DOE

Essential Duties:

• Assist in scheduling of appointments, creation of correspondence, and providing other administrative support as requested by the administrators.

• Compiles and prepares data for reports, correspondence and presentations

• Assists with coordination of travel arrangements and reconciliation for assigned areas.

• Assists with business office procedures including pcard reconciliation,

• Arranges and implements decisions of meetings and conferences; assures that follow-up actions are taken in accordance with established procedures.

• Serves as liaison between the assigned areas and related contacts within and outside of the University community to include compliance, business office, Anthony travel, coaching staff, student athletes, SDA staff, alumni, in order to facilitate programs.

• Coordinates resources to meet the needs of the assigned area.

• Greets and guides all guests and visitors to Men’s and Women’s Basketball offices.

• Creates reports and analyzes data obtained. Develops and updates systems, manuals, handbooks, and policies and procedures. Ensures compliance with all applicable rules and regulations.

• Plans, develops, and coordinates events related to requirements of the area of assignment.

• May provide training to staff in related area.

• Performs other duties as assigned

Knowledge, Skills and Abilities

• Knowledge of NCAA, Big 12.

• Knowledge of University administrative policies and procedures.

• Knowledge of project management principles and practices.

• Skill in both verbal and written communication.

• Skill in establishing and maintaining effective working relationships.

• Skill in creating reports and analyzing data.

• Skill in planning, analyzing, and coordinating activities and establishing priorities.

• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment

• Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs

Minimum Qualifications:

Bachelor’s degree and one (1) year experience in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved. Experience with Concur travel application desired.

Desired Qualifications:

• Experience in an athletics environment.

• Experience with travel and/or Concur.

• Experience with project management.

• Experience planning, analyzing and coordinating activities and establishing priorities.

• Experience creating reports and analyzing data.

• Experience with MS Office programs, including calendar maintenance.

• Experience making decisions in a changing environment and anticipating future needs.

• Experience establishing and maintaining effective working relationships with diverse populations.

• Knowledge of NCAA rules and regulations.

• Evidence of effective verbal, written and interpersonal skills.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%)

• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts

• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions

Working Environment:

• Regular use of standard office equipment including, but not limited to:computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals

Supervision Received/Given:

• General supervision received from MBB and WBB staff.

Department Statement:

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity and expression to build a strong Sun Devil Community reflective of ASU’s charter.

ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more. In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees. Working in SDA also provides unique access to sporting events and athletic-related discounts.

For more information on ASU benefits, please visit http://cfo.asu.edu/hr-benefitsenrollment.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

_ Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:_

https://www.myworkday.com/asu/d/inst/...

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

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