Special Assistant to the Head Coach - Men's Basketball

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Special Assistant to the Head Coach - Men's Basketball

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Reporting to the Director of Operations, the Special Assistant to the Head Coach plays a key administrative role in supporting the external operations of the Men’s Basketball program and the strategic priorities of the Head Coach. This temporary, non-coaching position focuses on external relationships, coordination, communication, scheduling, fundraising support, and project management. The role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, team-oriented environment. The Special Assistant serves as a behind-the-scenes contributor to ensure the smooth execution of the program’s strategic and operational goals.

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Special Assistant to the Head Coach - Men's Basketball

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Reporting to the Director of Operations, the Special Assistant to the Head Coach plays a key administrative role in supporting the external operations of the Men’s Basketball program and the strategic priorities of the Head Coach. This temporary, non-coaching position focuses on external relationships, coordination, communication, scheduling, fundraising support, and project management. The role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, team-oriented environment. The Special Assistant serves as a behind-the-scenes contributor to ensure the smooth execution of the program’s strategic and operational goals.

Job Description

Responsibilities

• Provide administrative and strategic support to the Head Coach, including managing external relationships, coordinating meetings, preparing documents, and ensuring timely communication.
• Support fundraising and development efforts by assisting with donor outreach, network development, event organization, stewardship efforts, and tracking communications with alumni and other prospects.
• Support special projects and community outreach initiatives with alumni and other constituents as directed by the Head Coach.
• Assist with logistics, including scheduling, travel coordination, itineraries, and event organization.
• Help maintain accurate program records and databases, schedules, and administrative files.
• Other duties as assigned.

Qualifications

• Bachelor’s degree required
• 1–2 years of experience in athletic administration, operations, or a related field preferred
• Excellent organizational, written, and verbal communication skills
• Strong computer skills including proficiency in Microsoft Office, Google Workspace, and familiarity with scheduling and database platforms
• Ability to handle sensitive information with the highest degree of professionalism and confidentiality
• Detail-oriented with the ability to manage multiple projects and deadlines simultaneously
• Must be available to work flexible hours including evenings and weekends, and travel as required
• Valid driver’s license required

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Recreation & Intercollegiate Athletics

Pay Range

$7.25 - $15.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health and Life : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
• Retirement : Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.   

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