Special Assistant to the Head Coach (Women's Basketball)

_ Note for Current UM Employees _

Current employees must apply internally via connectU > connectu.olemiss.edu

Position Description

The Department of Intercollegiate Athletics at the University of Mississippi strives to advance a championship culture that develops, educates and empowers our student-athletes as tomorrow's leaders while providing a premier experience for the Ole Miss family.

Definition of Class

This position works directly with the Head Coach on a wide variety of administrative and operational duties. The incumbent plans, directs and implements administrative functions; develops and maintains confidential reports, executive summaries, and correspondence; and serves as a liaison with administration, staff, student-athletes, and other stakeholders.

Examples of Work Performed
• Coordinates with staff and Athletics executive leadership to bring priorities to the attention of the Head Coach.
• Coordinates, edits, and approves communications to the Athletics community from the assigned sport's office.
• Coordinates logistics and travel for the Head Coach and any accompanying staff.
• Oversees the Head Coach's calendar/obligations and manages invitations/requests, to include oversight of related travel and itineraries.
• Works with staff, Athletics senior leadership, and student-athletes to conduct research on behalf of the Head Coach.

_ Note for Current UM Employees _

Current employees must apply internally via connectU > connectu.olemiss.edu

Position Description

The Department of Intercollegiate Athletics at the University of Mississippi strives to advance a championship culture that develops, educates and empowers our student-athletes as tomorrow's leaders while providing a premier experience for the Ole Miss family.

Definition of Class

This position works directly with the Head Coach on a wide variety of administrative and operational duties. The incumbent plans, directs and implements administrative functions; develops and maintains confidential reports, executive summaries, and correspondence; and serves as a liaison with administration, staff, student-athletes, and other stakeholders.

Examples of Work Performed
• Coordinates with staff and Athletics executive leadership to bring priorities to the attention of the Head Coach.
• Coordinates, edits, and approves communications to the Athletics community from the assigned sport's office.
• Coordinates logistics and travel for the Head Coach and any accompanying staff.
• Oversees the Head Coach's calendar/obligations and manages invitations/requests, to include oversight of related travel and itineraries.
• Works with staff, Athletics senior leadership, and student-athletes to conduct research on behalf of the Head Coach.
• Provides confidential briefings on upcoming meetings and develops confidential reports and executive summaries.
• Responds to routine inquiries as delegated by the Head Coach.
• Manages Head Coach's incoming and outgoing communications via email, interoffice memoranda, and USPS (if applicable).
• Coordinates and attends meetings with various constituent groups as deemed appropriate by the Head Coach.
• Coordinates and hosts activities for the Head Coach and athletic program, in conjunction with other university offices.
• Travels with the Head Coach and members of the coaching staff to assist in logistics, scheduling, transportation, and other duties as assigned, as needed.
• Manages staff meetings, develops agendas, plans and establishes meeting schedule, maintains meeting minutes; triages and distributes external communications to pertinent audiences.
• Coordinates and hosts activities for the office in conjunction with other university departments.
• Gathers, investigates, researches and analyzes information affecting program operations.
• Develops and implements operational policies and procedures for the office.
• Provides operational support and oversight of logistics and budget management for the office.
• Responds to routine inquiries as delegated by the Head Coach.
• Provides supervision and guidance to administrative support staff.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Plans, directs, and implements a variety of administrative functions on behalf of the Head Coach.
   
2. Develops and maintains confidential reports, executive summaries, and correspondence.
   
3. Serves as a liaison between Head Coach and administration, staff, student-athletes, and other stakeholders.

Minimum Qualifications

Education:
Bachelor's Degree, in a related field, from an accredited college or university.
AND
Experience:
Three (3) years of experience related to the above described duties.

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

About the University of MS & Oxford, MS

Founded in 1848, the University of Mississippi (UM), affectionately known to alumni, students and friends as Ole Miss, is Mississippi's flagship university. Included in the elite group of R-1: Doctoral Universities - Highest Research Activity by the Carnegie Classification, it has a long history of producing leaders in public service, academics and business. The University of Mississippi, consistently named by The Chronicle of Higher Education as a “Great College to Work For,” is located in Oxford, MS, which is ranked one of the “Top 10 Best College Towns.” With more than 24,000 students, UM is the state's largest university and is ranked among the nation's fastest-growing institutions. The University of Mississippi, which has aggressively implemented many health and wellness initiatives for its more than 2,900 employees, has consistently been named one of Mississippi’s Healthiest Workplaces.

Touted as the “Cultural Mecca of the South”, creativity abounds in Oxford as musicians, artists and writers alike find inspiration in Oxford’s rich history, small town charm and creative community. Oxford is a one-hour drive south of Memphis, TN and is known as the home of Nobel Prize winning author William Faulkner. Over the years Oxford has also been known for offering exceptional culinary experiences and as the home of the University of Mississippi and the Ole Miss Rebels, there is always something here to immerse yourself in. Oxford has also been featured as a literary and arts destination in such publications as The New York Times, Southern Living, Condé Nast Traveler, and GQ. Among other cultural activities, annual events include the Oxford Film Festival, a thriving local music scene, and the Ford Center Performing Arts Series. Oxford is a vibrant university town, filled with unique shops and galleries, eclectic restaurants and clubs, historic landmarks, and comfortable inns.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

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