Stewardship Professional (Athletics)

Stewardship Professional (Athletics)

Posting Number

req23233

Department

Administration and Athletics

Department Website Link

arizonawildcats.com

Location

Main Campus

View Full Description

Stewardship Professional (Athletics)

Posting Number

req23233

Department

Administration and Athletics

Department Website Link

arizonawildcats.com

Location

Main Campus

Address

1 National Championship Drive, Tucson, AZ 85721 USA

Position Highlights

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success.

The Stewardship Professional will serve as an active member of the major gifts team. Responsibilities include oversight of efficient and effective recognition programs are in place to support the team’s goals and objectives. The ideal candidate will be a detail-oriented individual with strong organizational and project management skills, as well as excellent communication and interpersonal abilities.

This position requires the ability to work a flexible schedule, including nights and weekends, and travel as needed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Plan, coordinate, and oversee recognition programs and coordination of special recognition events for donors. Such as banquets, in-game presentations, and donor trips. Creating custom experiences for major donors in conjunction with games at home and away.
• Create a stewardship calendar that aligns with fundraising campaigns and key organizational milestones.
• Develop personal and impactful donor thank you's related to gift agreements, proposals, fundraising and campaign reports, thinking beyond the letter.
• Develop gift tracking recognition metrics that will shape future acknowledgments and donor programming in the future. May use acknowledgment processes and generation of acknowledgment reports, campaign tracking reports and other reports as needed.
• Strategic planning and collaboration with other departments and teams to ensure seamless integration and alignment of major gift fundraising activities and initiatives for donor recognition events and maintenance of programming.
• Develop best practices and procedures to engage donors throughout the year, ensuring efficient and effective operations that thank donors in unique ways at every opportunity.
• Assist the Associate AD, Major Gifts with production, execution and oversight of donor recognition presentations, Developing ways to maintain impactful and personalized recognition programs.
• Ensuring high level donors are highlighted on various reports such as major gifts budgets quarterly and annually, pledges are announced, capital statements highlight key donors on a national stage.
• Oversee donor recognition in printed materials serving as the liaison with communications personnel, printers, mailing vendors, etc.
• Serve as Ticket Office liaison for Major Gifts ticketing needs. Ensuring donor recognition events are created each year, and donor thank you gifts are presented in an impactful way to donors.
• Assist and provide excellent customer service to major gifts donors with inquiries, ticket questions and resolution, season renewals, gift processing and all other questions related to their major gift.
• Assist in donor research and donor roster management. Ensure the timely review of donor rosters and maintenance of donor rosters for all development officers.
• Regularly review and maintain up-to-date information on the Major Gifts portion of the Wildcat Club website.
• Organize and maintain physical and electronic development records, donor files, and donor accounts, as well as retention and filing of gift agreements, payments and other correspondence to and/or from donors ensuring that support documents are easily accessible and up to date.
• Review, reconcile, and prepare monthly expense reports.
• Oversee advanced administrative support and day to day operations for the Major Gifts team.
• Budget Accountability.
• Additional duties as assigned.

Knowledge, Skills, and Abilities:

• Self-motivated, results-oriented, and has a positive demeanor.
• Demonstrated experience managing value added projects and strategic initiatives.
• Strong organizational skills.
• Exceptional verbal and written communication skills.
• Ability to problem solve and make decisions.
• Ability to multi-task with frequent interruptions.
• Ability to establish and maintain positive working relationships at all levels of the organization.
• Dedication and motivation to initiate, lead and support value-added projects.
• Meticulous attention to detail.
• Knowledge of NCAA, Big 12, and University of Arizona position related rules and compliance.
• Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priorities.
• Demonstrated ability to develop and maintain positive interpersonal relations.
• Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• 1 year of relevant work experience may be required. 

Preferred Qualifications

• Master's Degree.
• Experience in a Power 4 Conference.

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40 + nights and weekends

Job FTE

1.0

Work Calendar

Fiscal

Job Category

University Advancement

Benefits Eligible

Yes - Full Benefits

Rate of Pay

Depends on Experience

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

PC1

Job Family

Advancement Services

Job Function

University Advancement

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Mike Smith
Chief Development Officer
mikesmith@arizona.edu
520-621-2043

Open Date

6/25/2025

Open Until Filled

Yes

Documents Needed to Apply

Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant

Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You.

1. Describe your knowledge and understanding of NCAA and Big-12 rules and regulations, as they pertain to recruitment and regulations?

2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.

3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?

4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7–12 grade for men’s basketball or junior college student) in the sport of men’s basketball, women’s basketball or football or have any other type of association with any prospective student-athlete in the sports of men’s basketball, women’s basketball or football? If yes, please explain.

5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7–12 grade for men’s basketball or junior college) in the sport of men’s basketball, women’s basketball or football? If Yes, please explain.

6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men’s basketball or junior college) in the sports of football, men’s basketball or women’s basketball might render your application ineligible for consideration?

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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