Student Athlete Certification Coordinator / Enrollment Services Coordinator

Working/Functional Title

Student Athlete Certification Coordinato

Position Summary

This position has an opportunity to directly impact the success of Michigan State University and its athletic programs and student-athletes. This position monitors the academic eligibility of 600+ intercollegiate student-athletes and coordinates the NCAA and Big Ten certification process with the Office of Athletic Compliance Services (OCS) and Student-Athlete Support Services (SASS), Associate Deans and/or Academic Advisors and other offices as appropriate.  This position is responsible for completing the annual Academic Progress (APR) and Graduation Success Rate (GSR) reports for NCAA athletic eligibility. 

CHARACTERISTIC RESPONSIBILITIES

Certifying officials certify student-athletes for eligibility to officially practice, compete, and receive athletic scholarships in accordance with NCAA and Big Ten rules. Many different variables impact whether a student-athlete may represent MSU in competition. Certifying officials encounter various scenarios requiring significant decision making to understand the impact of these variables in this technical process.   

All athletic certification activities are subject to audit by the NCAA, State Auditors, and Internal Auditors. Certifying officials have a responsibility to uphold the integrity of the academic record.  

 Reporting. Provide student-athlete reports and documentation as needed. 

1. NCAA APR Annual Report. This annual report is completed by the Office of the Registrar’s Certifying Official, along with assistance from OCS, SASS and the Office of Financial Aid (OFA).  This function requires the extensive knowledge of the NCAA and Big Ten eligibility rules, working with ACCESS reports, EXCEL, and the NCAA Portal. Accuracy of the output data is verified and updated utilizing SIS (Student Information System)-Campus Solutions data as well as data from the Registrar Office Student Athlete Certification & Eligibility system (ROSA).  

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Working/Functional Title

Student Athlete Certification Coordinato

Position Summary

This position has an opportunity to directly impact the success of Michigan State University and its athletic programs and student-athletes. This position monitors the academic eligibility of 600+ intercollegiate student-athletes and coordinates the NCAA and Big Ten certification process with the Office of Athletic Compliance Services (OCS) and Student-Athlete Support Services (SASS), Associate Deans and/or Academic Advisors and other offices as appropriate.  This position is responsible for completing the annual Academic Progress (APR) and Graduation Success Rate (GSR) reports for NCAA athletic eligibility. 

CHARACTERISTIC RESPONSIBILITIES

Certifying officials certify student-athletes for eligibility to officially practice, compete, and receive athletic scholarships in accordance with NCAA and Big Ten rules. Many different variables impact whether a student-athlete may represent MSU in competition. Certifying officials encounter various scenarios requiring significant decision making to understand the impact of these variables in this technical process.   

All athletic certification activities are subject to audit by the NCAA, State Auditors, and Internal Auditors. Certifying officials have a responsibility to uphold the integrity of the academic record.  

 Reporting. Provide student-athlete reports and documentation as needed. 

1. NCAA APR Annual Report. This annual report is completed by the Office of the Registrar’s Certifying Official, along with assistance from OCS, SASS and the Office of Financial Aid (OFA).  This function requires the extensive knowledge of the NCAA and Big Ten eligibility rules, working with ACCESS reports, EXCEL, and the NCAA Portal. Accuracy of the output data is verified and updated utilizing SIS (Student Information System)-Campus Solutions data as well as data from the Registrar Office Student Athlete Certification & Eligibility system (ROSA).  

 

1. NCAA GSR (Graduation Success Report). Work in conjunction with Office of Planning and Budget to provide the necessary data for this report. 

 

1. Knowledge and Use of: WORD, EXCEL, ACCESS, SIS-CS, ROSA, ARMS, Outlook, Outlook Calendar, Teams and Zoom. 

 System Maintenance and Testing. Oversees the use, maintenance, and training of ROSA. Monitor ROSA daily maintenance reports and communicate actions with OCS, SASS, the Office of Admissions (OA), OFA, and Associate Deans and/or Academic Advisors.  

 

Coordination of Workflow. Coordinate workflow and give guidance, direction, and training to staff. Maintain a work schedule with stakeholders to ensure SIS-Campus Solutions is correct and processes are completed in a timely manner.   

 Continuous Training of NCAA and Big Ten Rules and Legislation. Attend both NCAA and Big Ten Conference Annual Eligibility Seminars to keep abreast of new legislation and rule changes relating to student-athlete eligibility. Attend monthly Rules Education meetings with OCS.  

Maintenance of SIS-Campus Solutions Data. Responsible for ensuring SIS-Campus Solutions is updated and revised as needed for all students. 

This position may experience fluctuations in workload throughout the academic year, with peak periods aligning with athletic eligibility review cycles and reporting deadlines. During non-peak times, the Certification Specialist may be assigned duties that support other functional areas within the Office of the Registrar. These responsibilities may include, but are not limited to, assisting with transfer credit processing, records maintenance, enrollment verification, graduation processing, or special projects that require additional staffing support. This cross-functional involvement ensures year-round contributions to the office's overall mission, promotes operational flexibility, and fosters a collaborative team environment. 

Most Office of the Registrar staff work a hybrid schedule, with at least two days in the office. However, there are multiple staff members who are fully remote.

Minimum Requirements

Knowledge normally acquired by completing a four year college degree program in Education, Communication or Sociology; one to three years of related and progressively more responsible work experience in Enrollment Services Administration, planning and conducting training programs, organizational development, project work and computer technology; or an equivalent combination of education and experience.

Desired Qualifications

Knowledge of Oracle PeopleSoft Campus Solutions or related student information software. Knowledge and experience as a student athlete. Possession of a learning orientation to changing technology impacting business processes.  Ability to develop and present training materials. Minimum three years’ experience in initiating and completing special projects. Experience working with faculty, staff and students in a large multi-campus research university preferred.  

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Please submit your resume along with a cover letter addressing your extent of experience, and why you feel this position would be a positive career move for you. Please include the names, email addresses, and phone numbers of three professional references.

Work Hours

STANDARD 8-5

Website

HTTPS://REG.MSU.EDU/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends April 29, 2025 at 11:55 P.M.

Apply Now

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